A personal assistant is someone who does administrative work and supports their senior managers with their daily tasks. Their main responsibilities include answering phone calls and emails, setting up meetings, as well as arranging business travels.
Hence, candidates for this position need to have a better understanding of the business. Also, because they are representing the senior member of the company, they need to know who they are working for. Therefore, a personal assistant should possess good interpersonal skills and a presentable and professional appearance.
When interviewing candidates for the role, here are some of the skills that you want them to have. The list below is not exhaustive, of course. We’re highlighting some essential and coveted skills for a personal assistant.
Since a personal assistant needs to schedule meetings and make travel arrangements, they must be someone who is organized.
When a personal assistant receives instructions, they need to be able to understand and follow them. At the same time, they need to be able to convey them clearly.
When completing tasks, candidates pay close attention to details to avoid mistakes and miscommunication. It is also necessary for them to have so they can stay organized and communicate effectively.
Perhaps the most common software knowledge that the candidates should possess is word processing, spreadsheet, database, calendar, and other relevant software.
Most of the time, a personal assistant will be given confidential information. Hence, they must be able to keep them confidential.
Now that you know the skill sets candidates must have, below are the interview questions you can use to evaluate candidates.
Related article: Personal Assistant job description
Personal assistants can work with senior executives and managers at large organizations and are employed in various industries. A personal assistant must have a lot of organization, patience, communication, and multitasking skills.
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