Guide to Recruitment Tracker Templates for Recruiters

Recruitment tracker Excel templates are specifically designed for recruiters and hiring professionals to effectively manage and track their recruitment activities. These templates provide a comprehensive solution for organizing candidate information, tracking their progress through the recruitment pipeline, and analyzing data for valuable insights.

If you're tired of struggling with chaotic spreadsheets or antiquated methods, recruitment tracker Excel templates are one of the solutions for you. But are they the best tool? Let’s take a deeper look into recruitment tracker Excel templates and find the answer.

Recruitment Tracker Excel Template

A recruitment tracker Excel template serves as a dynamic spreadsheet that offers a comprehensive overview of the entire recruitment process. This template facilitates the tracking of essential aspects such as job postings, applications, interviews, and other crucial details pertinent to the hiring process. Particularly valuable for organizations dealing with multiple open positions or high employee turnover, a recruitment tracker Excel template centralizes and simplifies the management of these tasks.

We have created a recruitment tracker template for your case study, which you can download here.

Why Do I Need a Recruitment Tracker Excel Template?

A recruitment tracker is an invaluable tool for any recruiter or hiring manager responsible for handling candidate data. Here are reasons why you should use a recruitment tracker Excel template
‍Reduces the risk of human error: By using a recruitment tracker, you can reduce the risk of human error when handling candidate data. The template provides a structured and organized way to input and manage data, reducing the likelihood of mistakes such as typos or incorrect data entry. This can help ensure that your candidate data is accurate and up-to-date.
‍Keeps track of candidate history: A recruitment tracker allows you to keep track of the history of past candidates, making it easier to identify suitable applicants for future job openings. The template provides a record of each candidate’s application history, including their skills, experience, and qualifications. This information can be useful when considering candidates for future job openings.

How To Use the Recruitment Tracking Excel Template

Implementing a recruitment tracking Excel template is straightforward and involves a few key steps:

1. Understand data requirements: Your unique workflows may have specific data fields that might need to be added to the template. Assess what data you need to fill out based on your process.
2. Customization: Customize the template to align with your organization's processes. Incorporate your branding, tailor the template's sections to match your vacancy and candidate requirements, and make any necessary adjustments.
3. Data Entry: Begin entering relevant data into the template. Populate the vacancy section with details of open positions, and update the candidate section as applications are received and processed.
4. Progress Tracking: As the recruitment process unfolds, regularly update the template with new information. This ensures that you have an accurate and up-to-date view of the hiring journey.

Downsides of Using Recruitment Tracker Excel Template

While recruitment tracker Excel template may seem like a simple and convenient way to keep track of your applicants, it also has some significant drawbacks that can affect your efficiency and effectiveness as a recruiter. Here are some of the challenges you may face:

• Time-consuming data entry and updating: One of the main disadvantages of using a recruitment tracker Excel template is that you have to manually enter and update the data for each candidate, one by one. This can be very tedious and time-consuming, especially if you have a large number of applicants or multiple hiring managers involved in the process. You also have to make sure that the data is accurate and consistent, which can be difficult to do without a proper validation system. You may end up spending more time on data entry and updating than on actually engaging with the candidates and evaluating their fit for the role. And since you only have 8 hours a day, you may not be able to handle all the tasks and responsibilities that come with recruiting.
• Limited data analysis and reporting: Another drawback of using a recruitment tracker Excel template is that you have to create your own formulas and charts to analyze the data and generate reports on your recruitment metrics, such as time to hire, source of hire, quality of hire, and diversity of hire. This can be complicated and tedious, especially if you are not familiar with Excel functions and features. You also have to manually export and share the reports with your stakeholders, which can be inconvenient and insecure. You may not be able to get the insights and feedback you need to improve your hiring process and make better decisions.

A Better Solution: Applicant Tracking System

If you want to overcome these challenges and streamline your hiring process, you may want to consider using an Applicant Tracking System (ATS) instead of an Excel template. An ATS is a software that automates and optimizes the recruitment process by managing job postings, applications, candidate information, and applicant communications through a single platform.

One case study of an ATS that can help you improve your hiring process is Manatal. One of its customers is ColorCrew, a company that provides on-demand salesforce for brand activation endeavors to luxury brands. ColorCrew faced some challenges in their hiring process, such as:

• Spending too much time on manual tasks, such as screening resumes, scheduling interviews, sending emails, etc.
• Having difficulty finding qualified candidates for their specific roles, such as colorists, customer service agents, etc.
• Lacking visibility into their recruitment metrics and performance.

By using Manatal’s ATS, ColorCrew was able to:

• Save 40 hours per month on manual tasks by automating their workflow and communication.
• Increase their candidate pool by 30% by posting their jobs on multiple channels.
• Improve their hiring quality by 20% by using AI-powered candidate matching.
• Track their recruitment metrics and performance by using Manatal’s analytics and reports.

Tracking Recruitment Efforts Using a Recruitment Tracker Sheet vs ATS

Using recruitment tracker Excel templates is a great way to track recruitment efforts. But, there are also other options out there such as Applicant Tracking System (ATS) that offer an even better and simplified way of tracking recruitment efforts. An ATS like Manatal provides easy to use features that remove many of the manual, time-consuming and tedious tasks that are required when using a recruitment tracker in Excel. Below is a comparison table between Manatal’s ATS and the Recruitment Tracker Excel Template. Let's delve into a comparison of the two:

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You have to manually input candidates information into Excel

You can easily customize the job pipeline stages

The choice between using a recruitment tracker sheet or an ATS depends on your business needs, budget, and the level of automation you desire. For instance, small businesses or organizations with simple recruitment processes and limited resources may find a recruitment tracker sheet sufficient. However, larger organizations or those with complex recruitment requirements may benefit from the advanced features and automation provided by an ATS.

However, if you consider the amount of time a recruiter will spend posting jobs, copying candidate data to a tracker sheet, checking job boards every day for applicants and reading through resumes… It is very easy to justify investing in an ATS to save time, work hours or labor cost.

Summing it Up

When it comes to organizing your recruitment process, the recruitment tracker Excel template we have provided above is perfectly usable. But when it comes to recruitment tracking solutions, Manatal stands out as a powerful and efficient platform that streamlines the entire hiring process. While Excel templates are valuable, Manatal takes recruitment tracking to a new level with its advanced features, user-friendly interface, and comprehensive capabilities. Here are some reasons why:

1. Centralized Dashboard: Manatal offers a centralized dashboard that provides an at-a-glance view of your recruitment activities. This real-time overview helps you manage multiple job openings and candidates seamlessly.
2. Customizable Pipeline: It stands out with its highly customizable pipeline feature. Unlike Excel templates, Manatal provides an intuitive platform where you can design and configure your recruitment workflow.
3. Automated Workflow: Unlike traditional Excel templates that require manual updates, Manatal's automated workflow ensures that as candidates move through different stages of the recruitment process, the system automatically updates their status, reducing manual effort and minimizing errors. Manatal also provides native email and calendar sync all in one place.
4. Candidate Database: Manatal offers a comprehensive candidate database where you can store and organize candidate information. This includes contact details, resumes, interview feedback, and communication history.
5. Customizable Templates: Just like Excel templates, Manatal allows customization. However, it takes it a step further by offering customizable email templates, interview evaluation forms, and scoring criteria, ensuring a consistent and personalized candidate experience.