Email to Send to Referred Candidates Template

Use this template when you are interested in contacting a candidate referred to you by your team. This will come in handy when you need to reach out to several of them at once, to maximize your chances of finding someone who could be a good fit for the company.
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Why does it matter?

Sending emails to referred candidates is essentially like sending an outbound email to a passive candidate. That is, unless you mention the employee who referred the candidate in the email itself. By doing this, you will be establishing a mutual connection with the candidate through the employee, which makes things easier, especially if the candidate could be a good fit for the company.

When to send?

Send this email to the candidate as soon as you decide or conclude with your team that they could be a good fit for the role you are looking for. The sooner you reach out to them, the sooner you will find out whether the candidate will really suit the position well.

What to include?

  • A clear mention of the employee who referred the candidate
  • A question asking whether the candidate would be interested in the role
  • A brief explanation of the role
  • A request to jump on a call to learn more about them

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line:  Job Opportunity for the Role of [Job Title], as Referred by [Employee Name]

Dear [Candidate’s Name],

My name is [Your Name], and I am a [Your Job Title] at [Company Name]. We are actively seeking candidates for the [Job Title] position. I had previously reached out to our team for recommendations on suitable candidates for the position, and one of our team members, [Name of Employee who Referred], said you would be a great fit for the role.

After learning more about you on a basic level through your [Linkedin or GitHub, etc.] profile, I can see that your background is quite impressive! [Mention a specific detail about something about them that peaked your interest]

Furthermore, we would always appreciate another team member like [Name of Employee who Referred], so we’d love to get to know you more as an individual.

I’m curious to know whether you would be available for a quick call, in case you are interested in the role and would like to find out more about the opportunity.

If you are interested, how does [Your Preferred Date and Time] sound for you? Please let me know, and do not hesitate to reach out to me if you have any questions.

Looking forward to hearing from you. Please take care and have a great day!


Best regards, 

[Your Name]

[Your Job Title]

[Company Name]

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