Passive Candidate email template

Use this template to reach out to a potential candidate that you feel might be a good fit for one of your current or future openings. This type of outreach is a great way to build up your talent pool.
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Why does it matter?

Waiting for the perfect candidate to apply can take a very long time and might even never materialize. By reaching out to your network, you will greatly reduce the time it takes to hire and increase overall candidate quality.

When to send?

You can send this email to any interesting candidate before or after the job goes live on job boards. You can also send it as soon as the need to hire arises if you feel strongly about the potential candidate and want to get a head start.

What to include?

  • Your Name
  • The Role 
  • Brief Description of the Company and Role (if possible) 
  • Call to Action 

Template Email

Email subject line: [Company Name] is seeking for a [Position Title] / Interested in joining our team at [Company Name]?

Hi [Candidate First Name],

I hope this finds you well. 

My name is [Your Name] and I am the [Position Title] at [Company Name], a [Location] based [Industry] company currently going through rapid growth. As a result, we are looking for top talents to join our [Department/Section/Team].

I am interested in having a quick call with you to discuss a (job title) opening I feel you would be a great fit for in the [Department/Section/Team]. 

This is a great [FT/PT/Casual] role that plays a critical role in our [Department/Section/Team].

If this sounds like something you might be interested in following our call, we would arrange an interview at a time that suits you. 

Are you available tomorrow at 12 PM for an intro call, or is there another time you would prefer?

I look forward to hearing from you. 

Best regards,
[Your Name]
[Your Job Title]
[Company Name]

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