Welcome the New Hire Before the First Day email template

Use this template to welcome a new joiner, to make them feel at home and start their first impression working for your company off right. This email template will include a welcoming message and a list of all requirements for your new employee’s first day.
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Why does it matter?

Welcome emails show initiative in caring for a new joiner. This can help towards their perception of the company in the long-run. On your side, you will get a well-informed new joiner who knows where to be on their first day.

When to send?

Consider sending this email within a few days of the new employee’s official start date. It is also a great idea to ask them to confirm that they’ve received the email, so both parties will be on the same page on their first day.

What to include?

  • The employee’s name and position
  • Official start date
  • A welcome message
  • Working agenda for the first week of onboarding
  • Any welcome activity announcements

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line: Welcome to [Company Name]!

Hi [Candidate’s First Name],

A warm welcome to [Company Name]!

We are thrilled to have you on board. As previously agreed, your official first day will be [Start Date]. Kindly arrive at the office by [Time], and take note that our dress code is [Company Dress Code].

We want to make sure that you have everything you need to start working at your best. Please note that we have prepared a personal workstation for you. You will be able to view and customize your station upon your arrival. 

Our team will gladly assist you with setting up your computer, login details and necessary documentation.

[Mention more details about their first day here, such as what items they are going to receive upon arrival, parking spot details, etc.]

In your first week, your hiring manager will help you get up to speed on the company, your role, and any necessary training.

We look forward to meeting you. Please let us know if you have any questions leading up to your first day!


Best regards,

[Your Name]

[Your Job Title]

[Company Name]

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