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Back Office Assistant job description

This Back Office Assistant job description template can be customized and posted to job boards or your career page to attract the best candidates for the role.
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Job brief

We’re growing and we want you to join our team! We’re looking for an organized, efficient individual to come on board as a Back Office Assistant. As a Back Office Assistant, you will be required to perform administrative duties such as inventory management, billing, and organizing documents.

Responsibilities

  • Work closely with the Back Office Manager in order to carry out tasks.
  • Distribute communications to related departments in a timely manner when needed.
  • Ensure the office is organized at the end of each day.
  • Ensure records are accurately updated and stored responsibly in accordance with company policy.
  • Monitor inventory and supply.
  • Maintain a professional rapport with suppliers, customers, and staff.
  • Schedule meetings for staff and managers of associated departments.
  • Work alongside other departments to ensure protocol is being followed in compliance with company policy.
  • Assist the front office team and fill in when necessary.
  • Perform market research.
  • Perform administrative duties such as making reports, printing, photocopying and sending emails, and ordering office supplies.

Requirement

  • Associate’s degree or above in business administration or a related field
  • Minimum of 1-year experience in office executive
  • Excellent interpersonal and communication skills
  • Excellent time management and organizational skills
  • Ability to work within a team
  • Excellent written and verbal communication skills
  • Ability to conduct market research will be essential

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