Applicant Tracking System

How ATS Optimizes Your Recruitment Management

Welcome to modern recruitment, where evolving technology has redefined the efficiency of the recruitment process. In modern talent acquisition, doing things old school is not going to cut it. This has led companies and recruitment agencies around the world on a relentless search for the ultimate digital tool that would enable them the power to discover talents across the board more accurately and push suitable candidates to the hiring process faster than their competitors.  

Although there is a long list of digital tools for recruiters and companies to pick from today, the Applicant Tracking System always comes at the top of their lists. Why? Because it was specifically designed to cater to the needs of recruiters by simplifying the process while taking care of repetitive work like documentation, allowing them to have more time to establish stronger relationships with candidates. As a result, the recruitment management funnel will be carried out smoothly from end to end.      

This might sound too good to be true, and some of you might be skeptical. To help you see a clearer picture of how the Applicant Tracking System can optimize the recruitment process, let's scroll down and join our journey through recruitment management, how it’s been done before, how it is being executed today, as well as how Applicant Tracking System comes into play as well as how much benefit it provides to users.    

Recruitment Management 

The definition of recruitment management is pretty straightforward. It is the management of the recruitment process. Recruiters are responsible for the whole pipeline of recruitment management. From writing job descriptions to distributing job advertisements on various channels like job boards or social media platforms to ensuring the first day pans out smoothly.

In the past, recruitment management was a time-consuming and energy-draining task. Without innovative technologies today, recruiters were left with no choice but to run a bulk of the show manually. 

This includes writing job descriptions for multiple roles, distributing job advertisements across several channels one by one, reviewing a vast pile of CVs, making decisions and selecting candidates, making candidate lists, scheduling interviews with candidates, and informing candidates who have been selected for hire as well as the ones who did make the cut.     

Did recruiters back in the day even have time a second to breathe and take a quick bite or have a glass of water? Hard to tell. One thing’s for sure is that no one would like to go back in time and go through the whole recruitment process like that, not if there’s a way around it. 

In recruitment today, many companies and recruitment agencies have adapted to the technological developments and armed themselves with efficient digital tools like the Applicant Tracking system. Now, recruiters do not have to sacrifice their time and energy going through all of those cumbersome tasks anymore. 

With Applicant Tracking System at their disposal, managing recruitment can be simply done within just a few clicks. ATS comes in as a digital assistant who automates most of the processes in the funnel.

Job descriptions can be written faster with ready-to-use templates. Job advertisements can also be published across online sites at once. Screening applicants and making a candidate list can be made more precisely with ATS’s AI process which allows recruiters to make better decisions. Moreover, setting up interviews and keeping candidates up on the latest progress can also be done without breaking a sweat. All in all, both recruiters and candidates have much better experience throughout the hiring process with ATS.    

Where Does ATS Come From? 

Before we learn how Applicant Tracking System is implemented into the recruitment process, let’s take a look at its definition first. In a nutshell, the Applicant Tracking System or ATS is a cloud-based software dedicated to making recruiters’ days go by easier by centralizing all of the hiring activities into a single platform. 

Now, let’s look at the significant milestone of the Applicant Tracking System in the recruitment industry. The dawn of ATS can be traced back to the late 1990s when recruiters started to look out for new kinds of tools. These tools help them tackle the overabundance of documents like CVs and provide them more time to focus on other productive tasks like nurturing relationships with candidates and customers for a long-lasting business. 

Thus, Applicant Tracking System was implemented in the recruitment system of companies and recruitment agencies as a document management tool.  

When 2011 arrived, the talent acquisition market had become more competitive, and the Applicant Tracking System was on the verge of its revolution. It evolved into an integrated platform that connects with other platforms like candidate sourcing tools to provide its users with even more convenience.    

Today, the further evolving technology has brought even more challenges to recruiters when it comes to discovering the right talents. The need for a powerful digital tool like an Applicant Tracking System amongst recruiters has risen to its peak. Over 98% of organizations in Fortune’s list of 500 companies are implementing ATS into their recruitment system, while at least 66% of leading companies are elevating their talent discovery with ATS.  

Companies and recruitment agencies today are utilizing the Applicant Tracking System to push the hiring process forward faster and more efficiently. With its advanced AI processing, ATS is able to automate and analyze the recruitment flow, allowing recruiters to access several networks and resources. At the same time, recruiters also have the ability to browse through a large candidate database and simultaneously interact with candidates and manage interviews with ease.

Manage Your Recruitment with ATS

Now that we know how Applicant Tracking System is being implemented into the recruitment process today. Let’s see what benefits it brings to recruiters and how it can optimize the management of recruitment.  

Create Job Posting within a Few Clicks

Let’s start with the first stages of the recruitment management funnel, writing job descriptions, publishing job advertisements, and making application forms. Back in the days of manual labor, all of these tasks required a lot of time and effort from recruiters. 

Work details and requirements for each job position are specific and different from one another. It is the recruiters’ responsibility to make sure each job description is correct and as complete as possible. An ideal job description must inform job seekers of the daily responsibilities and what the company is expecting from particular positions. It could be specific skill sets or a certain amount of experience in the industry.

From that point, recruiters must distribute job advertisements across platforms in hopes that they would stumble upon job seekers who are the perfect fits for the jobs. If you think writing job descriptions is bad, try publishing numerous job advertisements on several platforms like job boards or other online sites - one post at a time. Yeah, it’s not a good experience. 

So what do you do next when you are expecting a number of job seekers to apply for open positions? You make job application forms and put them on your career site. Although it might not sound complicated, without an intelligent tool, going through this task could take time, too. This is because putting an application form on the company’s website is a task that could even require assistance from IT experts. Who knows what they might be caught up with? Sometimes, an IT person might be busy handling other projects. 

With an Applicant Tracking System like Manatal at your disposal, you no longer have to be stressed about spending too much time and energy on these tasks. Preparing job descriptions can be done in a second. ATSs today come with the ability to provide their users with ready-to-use job description templates for many job positions in several industries. 

Moreover, with just a few clicks, the ATS’s automation allows its users to publish job advertisements across multiple channels at once, including job boards and high-traffic social media channels like LinkedIn or Facebook. Optimized recruitment management is the result of a pipeline that can flow through more smoothly. Recruiters would have more time to focus on other vital tasks that machines cannot handle and require extra human attention, like establishing and maintaining relationships with potential candidates in the talent pool as well as customers.          

An efficient Applicant Tracking System readily available on the market like Manatal provides well-written and ready-to-use job description templates covering job positions across many industries. From IT to finance, to hospitality, to art and fashion, we got you covered.  

At the same time, Manatal is able to connect job advertisements with thousands of free and premium channels globally, including Indeed, Monster, Linkedin, Facebook, Google for Jobs, and many more. Plus, Manatal provides its users with the power to create customizable career pages in a way that would resonate and amplify their employer brand and directly lead to the application form.   

The List Full of Talents 

Making a good candidate list is quite challenging. It’s not just dragging names of applicants on the paper and calling it a list. Recruiters must screen each applicant, weighing each individual's capabilities and experiences based on their CVs, and make decisions. Stressful? Yes. High chances of making the perfect list in a short amount of given time? Probably not.  

Doing things the old ways, based on the limited resources and information sources, recruiters might miss the opportunity to truly get to know the candidates, in terms of personality, ambition, goals and motivations. 

With an Applicant Tracking System, recruiters will be able to create a more relevant candidate list in a short amount of time, and make the best decision when it comes to selecting the right talent for each position. The AI processing of ATS has the power to scan through candidates’ CVs and match capable individuals that are likely to fit the roles. 

This saves a lot of time and cost on the recruiters’ side. Having under-qualified candidates on the list means wasted opportunities.  Manatal helps users create a list of perfect candidates with an AI recommendation system. Manatal even accurately informs you of the perfect fit for the positions you are hiring for. 

It leverages all data related to the candidates to create extensive scorecards and utilize both candidate and job information to ease users’ hiring process. Moreover, Manatal’s social media enrichment feature allows you to get to know candidates on a deeper level through their social media profiles like Facebook, Instagram, and Twitter. 

Efficiently Manage the Interviews 

Once recruiters have crafted a list of candidates for the job, the next step is to make an appointment for interviews with these individuals. This can be quite a troublesome and tangling task if recruiters do not have good time management. 

There is a real chance that the interview schedule will be mixed up, or some candidates on the list might never be contacted for an appointment at all. What you are looking at is a bad candidate experience. To a large extent, an Applicant Tracking System solves this issue. 

An ATS enables recruiters to schedule and make appointments with candidates for interviews with ease. ATS Scheduling software can help to eliminate scheduling conflicts. ATSs on the market either come with a calendar or are able to be connected to users’ calendars in Outlook or Gmail. 

An ATS like Manatal can help recruiters avoid scheduling conflict and make sure of well-managed recruitment with a home dashboard that displays the activities of each day while reminding recruiters of the priority of each task as well as alerting upcoming activities for the following days. At the same time, Manatal can be integrated with recruiters’ Outlook and Google accounts, making sure that they will never miss out on an appointment with candidates.  

Track Every Progress 

Collaboration is the key to recruitment management. Without the visibility of each process in the funnel, it will be as though you are on a trail marathon with a blindfold. Pre-digital era tools were useful, but it involved manual data entry or sometimes, even relying on physical whiteboards to inform team members of progress made. 

Applicant Tracking System comes in as a digital assistant that efficiently handles and stores every detail arising in the recruitment process. An ATS centralizes the recruitment funnel into one platform which allows you, your hiring managers, and your team members as well as your customers to view every progress as the project goes on. 

The collaboration will be more efficient when everyone is on the same page. As a result, the recruitment process will flow faster and more smoothly. This is very handy, especially during times when most of the workforce across several industries is forced to work remotely. 

An Applicant Tracking System designed to optimize recruitment management like Manatal offers a dashboard that consolidates every stage in the funnel into a single platform. Recruiters and their team members, as well as their customers, will have full visibility of every stage of the process.   

Moreover, Manatal’s users can organize and manage their tasks via a To-Do List feature. Assigning activities to other users, keeping track of the completed tasks, and monitoring the team’s progress can be simply done with the touch of a finger. 

Keep Everyone on the Loop 

Candidates’ experience factors in their decisions to come back and apply to specific companies again. At the same time, keeping business partners close through timely communication can lead to stronger relationships. Of course, recruiters would do everything in their power to keep their connections with candidates and business partners. However, considering the colossal workload they have to deal with on a daily basis, it is a big challenge to keep everyone on tabs.

Leaving both neglected could harm the management of your relationship badly. The expected result would be a short-lived business, especially so if yours is a recruitment agency with multiple clients. An Applicant Tracking System jumps to glue your relationships between candidates and customers by automating the emailing process, allowing you to keep every concerned individual in the loop always. Sending emails, updates, or announcements to a large group of recipients can be done simply within a few clicks. 

Manatal’s Applicant Tracking System provides you the power to efficiently manage relationships with customers and candidates with the mass emailing feature. Delivering messages to a large group of recipients can be done in a blink of an eye. You will have the option to manage the recipient list at all times while scheduling the launch of emails at any hour you like. Moreover, Manatal offers an option to customize email templates and save them for your future launches.    

Accessible Data  

The ability to look back at the past project to see what went right and what went wrong is the key to more efficient performance in the future. Without analytics that track all important data points, it’s hard to see the overall performance as well as how everyone in the team is doing. 

An Applicant Tracking System provides recruiters with valuable information that could help them improve their performance with analytics reports. Every activity in the pipeline is saved, stored, and analyzed. At the same time, recruiters can broaden their talent pool as the ATS manages and stores information of candidates who do not pass the interview stage in the accessible database. 

Manatal aims to help recruiters maximize their performance and conduct the best recruitment by providing detailed recruitment data that helps them identify bottlenecks in their recruitment funnel. Manatal’s analytics reports allow you to find actionable solutions for every issue that arises in the process by tracking and improving key KPIs like time to hire, cost of hire, reasons for rejection, recruitment Performance ratios, and much more!

ATS Made to Scale 

Many ATSs come with a wide range of services, performance, and price tags. If you are a recruitment agency that is looking to elevate your performance with more organized and transparent data, Manatal is an Applicant Tracking System you would like to look into.  

An innovative software in its category with an affordable pricing package, Manatal’s Applicant Tracking System comes with many features that can assure you of more efficient recruitment management. Imagine publishing job advertisements across several online platforms at once while efficiently screening applicants and creating a perfect candidate list. No more disconnected collaboration. Manatal consolidates all of the processes into a single dashboard which offers you, your hiring managers, your team members, and your customers full visibility at all times. 

Our Applicant Tracking System can be integrated with Outlook or Google calendar, allowing you a completed managed schedule. At the same time, you can keep everyone in the loop with our mass emailing feature while assuring better performance for your future project with complete analytics reports. 

Moreover, we offer competitive and transparent price rates that are specifically designed to cater to the different needs of various types of users. 

Start your 14-day Free Trial now and be excited with more of Manatal’s features that will streamline your process and enable you to better manage the recruitment while securing the top talents before your competitors!

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