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Job Posting Policy Form Template

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What Is It?

A Job Posting Policy form is a document that outlines a company's policies and procedures for advertising open job positions to potential candidates. This policy outlines the steps that the company will take to identify job openings, post job vacancies, and attract and screen applicants.

The purpose of a Job Posting Policy form is to ensure that the company's recruitment process is fair, consistent, and in compliance with applicable laws and regulations. The form also provides guidance to managers and HR personnel on the company's policies and procedures for attracting and hiring the best candidates for open job positions.

When To Use It?

A Job Posting Policy form should be used whenever a company has an open job position to be filled. The policy should be used as a guide for managers and HR personnel in the recruitment process, from advertising the job vacancy to making a final hiring decision.

Using a Job Posting Policy form can help to streamline the recruitment process, attract the best candidates, and ensure that the company's hiring practices are fair and consistent. This can ultimately help to improve the quality of the company's workforce and support the company's business objectives.

What To Include?

A Job Posting Policy form should include the following key elements:

  1. Job posting process: Information on the company's process for identifying job vacancies, posting job openings, and attracting applicants. This should include information on the company's recruitment methods, such as advertising on company websites, job boards, social media, and other sources.
  2. Applicant screening: Information on the company's process for screening applicants, including how resumes and applications will be reviewed, how references will be checked, and how interviews will be conducted.
  3. Diversity and equal opportunity: Information on the company's diversity and equal opportunity policies, such as non-discrimination and affirmative action commitments. This should include a commitment to attracting a diverse pool of candidates and to ensuring that the recruitment process is fair and consistent.
  4. Hiring decisions: Information on the company's processes for making hiring decisions, including how candidates will be evaluated, how final decisions will be made, and how offers of employment will be extended.
  5. Employee referrals: Information on the company's policy for employee referrals, including how employees can refer candidates for open job positions and how referrals will be processed.
  6. Recordkeeping: Information on the company's recordkeeping requirements for job postings and recruitment processes, including the information that must be maintained and the length of time records must be kept.
  7. Compliance with applicable laws: Information on the company's commitment to compliance with all applicable laws and regulations regarding job postings and recruitment, such as equal opportunity and non-discrimination laws.

Here is a Job Posting Policy Form Template to get you started!

Policy number
Date
Pertains to

Policy Statement:

  1. All job postings must be approved by the HR department prior to being posted.
  2. Job postings should include a clear and concise job title, job description, and requirements.
  3. All job postings must be posted in accordance with equal opportunity and anti-discrimination laws.
  4. The posting should also include information on how to apply, including the application deadline.
  5. Only current job opportunities should be posted.
  6. The HR department will be responsible for removing job postings after the application deadline or once the position has been filled.
  7. Job postings should be distributed through appropriate channels, including the company website, job boards, and professional networks.

Responsibility:

  1. The HR department is responsible for ensuring compliance with this policy and for regularly reviewing and updating it as necessary.
  2. Managers and supervisors are responsible for providing accurate and complete information for job postings to the HR department.

Violations:

Violations of this policy may result in disciplinary action up to and including termination of employment.

Contact Information:

For any questions or concerns regarding this policy, please contact the HR department at [Contact Information].

Signature:_______________________

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Talent Resources & Development Director - Charoen Pokphand Group
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Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
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Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

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