Applicant Tracking System

A Step-by-Step Guide To The Applicant Tracking System

In the recruitment sphere, technological developments in the form of applications and software have enhanced productivity for HR professionals and recruiters alike. 

Prior to this development, one would generally rely on newspapers or physical job boards to put themselves out there and say, “Hey, we’re hiring.” But what tends to happen is your posting can get ignored or lost.

With the development and increase in the availability of job portals like Indeed, LinkedIn, and Glassdoor, HR professionals have a secret weapon ready to use at any moment. This means that the hunt for more qualified talents can be done so much more smoothly now. The recruitment process also has a faster pace thanks to the popularity of an Applicant Tracking system — a recruiter's dream solution for sourcing and managing candidates. 

In fact, there are many benefits to ATS that can help you to stay productive and stay ahead of the recruitment game. Keep reading if you’re new to the software or want to know what else it can do. 

What Is An Applicant Tracking System?

Generally, an applicant tracking system or commonly known as ATS, is a system or software that helps you to simplify your recruitment process. 

It automates many of the tasks in your hiring process, such as screening CVs, which has been known to be one of the biggest pain points for recruiters. This takes a lot of time and effort, which is not sustainable and productive, primarily when recruiting at scale. 

Hence, an applicant tracking system acts as an intelligent back-up for a recruiter, helping you speed up the process by streamlining the process, screening candidates’ resumes, offering recommendations, and scoring candidates so you can make informed hiring decisions.

While on the topic of making informed decisions, it is important to note that a solid ATS - like Manatal - comes equipped with an analytics tool that automatically generates reports for you to understand the gaps in your hiring strategies and make quick changes to your playbook.

Now that we know what an applicant tracking system is, let’s see what else the software can do for your recruitment process.

Customize Your Career Page

Today, a career page is more than just a website where you post available openings - it’s one of the go-to places for candidates to learn more about their potential employers.

You see, candidates are spoiled for choice with new opportunities that they see on job boards and social media. So, they turn to the company’s career page to get a feel of its credibility. Hence, you might miss potential candidates if you’re not showing who you are on your career website. That being said, it’s imperative for you to start creating one now.

Manatal’s applicant tracking system has a feature that allows you to customize your career page. But, fret not because you don’t need to have a web designer's technical skills to use it. We have prepared templates for you to choose from, and you can change them according to your needs.

POPULAR: Craft a Solid Career Page with an ATS

Integrate Job Boards With An ATS

Once you have your career page enabled with Manatal, you can begin to share job vacancies to popular job boards from the ATS itself. You can post any vacancy in your company - or for your clients - to high-traffic job boards such as LinkedIn, Glassdoor, and Indeed. 

However, if the position that you want to advertise requires specific skill sets and experience, you can opt for niche job portals like Flexjobs (for remote jobs), Behance (for creative jobs), and AllRetailJobs (for retail jobs). Manatal’s applicant tracking system also supports a number of other job boards, such as LinkedIn, Indeed, Adzuna, JobsDB, Monster, Jora, and many more.  

The most attractive factor for using an ATS is the ease of posting to multiple popular job boards in a few clicks, which was built to shorten the time and effort spent posting on and managing multiple job posts on various channels at the same time. 

Take The Load Off With AI

Recruiters use ATS software to consolidate and track the resumes that they receive.  However, when coupled with artificial intelligence (AI) technology and machine learning, the ATS empowers recruiters to fully leverage the applicant tracking system. 

Let’s use one of the infamous pain points that most recruiters face today as an example - screening and shortlisting candidates for a role. While they’re painstakingly skimming through hundreds of resumes a day, they have to put all their preconceived notions about candidates - regarding their religion, race, ethnicity, and gender - aside. In other words, they need to select candidates based on their qualifications and not who they are.  

Keeping that in mind, when you use ATS with AI that comes with recommendation engines like Manatal, you can have possible candidates for a position in seconds. All you have to do is put in the search parameters such as job title, experience, and skill sets, and the software scans for candidates within your enormous talent pool to recommend possible candidates. 

Hence, having both technologies in your recruitment arsenal allows you to hire more efficiently, accurately shortlist candidates, and screen resumes without bias. 

READ: How AI Helps Recruiters Ace Hiring Goals

Drag, and Drop

No more manually pulling applicants’ information into a spreadsheet. The drag-and-drop function in Manatal is another feature that’s widely considered a saving grace for recruiters. 

With Manatal’s applicant tracking system, you can create a candidate’s profile by dragging and dropping their original resume into the system. It will then automatically parse the resume and extract the most important information. 

After the system collects all the data, it will redirect you to the candidate’s profile. There, you can see their details, such as name, location, and contact information. At the same time, you can also see their skill sets, experience, and many more, populated on a single page. 

The next thing you want to do is, keep track of all of your candidates’ progress. To do that, you can create a pipeline with different stages. You can create something like this:

Overview of a job pipeline for a position

Even at this point, you can drag and drop their profile from one stage to another. Let’s use the visual above as our example. You can select a candidate in the “Contacted” stage and then drag and drop it into the “Interview Scheduled” phase like so:

Drag and drop a candidate’s profile with ease

Manage Client Relationships

Recruiters in a hiring agency or headhunting firm will also benefit from Manatal’s Customer Relationship Management (CRM) platform. With this tool, you can convert leads and manage all your clients with an interactive and customizable sales board - both of which are features that can help increase the organization’s revenue.

Here’s what you can do with the CRM interface. As soon as you have interacted with a prospect or a lead, you can swiftly create their profile - complete with jobs as well as points of contact - within the system and with a few clicks to boot. Then, you can instantly see and track your clients' progress, moving them from one phase to another in the sales pipeline.

Drag and drop your client to different stages as they progress in the sales pipeline

Having a solid working structure in the pipeline to manage your client relationship is just the tip of the iceberg. You need to keep in touch with them periodically and seamlessly too. Manatal’s CRM platform improves client relationship management by allowing both parties to stay connected using the same board, thus relieving you of having multiple messaging tools to keep your clients updated on jobs’ progress. 

As a matter of fact, you don’t even have to create separate email accounts to send and receive messages or arrange meetings. You can integrate your existing work Outlook or Gmail accounts to sync all your activities between Manatal and your business calendar.

Embrace Technology

Many recruiters are familiar with the applicant tracking system. They can manage their hiring and recruitment process with the software, advertise job openings on job boards and receive candidates’ applications. 

When using an ATS like Manatal that comes integrated with thousands of job portals, you can use multiple portals and directly receive all applications from all portals in a single platform. It can also sort candidates according to the positions they have applied for from those job boards. 

That being said, ATS is the Swiss Army knife every recruiter should have in today’s competitive talent landscape. Today, it’s all about being fast, accurate, and able to communicate with candidates without leaving them wondering if you’re going to process their applications. 

Additionally, it is highly crucial for you to be able to shift toward easy-to-use and affordable technology as soon as possible.

If you’re looking for the right applicant tracking system for your team, try our 14-day free trial now. Should you have any questions or issues, our customer service is ready 24/7, wherever you are in the world. We also offer packages that can fit your budget.

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