How Luminare Consulting Built a High-Performance Database with Manatal

Introduction

In the high-stakes world of executive recruitment, information is the ultimate currency. Tony Rianto, Founder and CEO of Luminare Consulting, recognized this from the moment he launched his firm in 2019. Over a partnership with Manatal spanning seven years, Tony has transformed his industry experience into a data-driven operation. He knew that competing at the manager and C-suite level required more than just a network: it required a robust, scalable digital backbone.

Challenges: Moving Beyond Manual Processes

For many recruitment startups, the initial hurdle is managing growth without becoming hindered by manual administrative tasks. Tony sought to avoid the common pitfalls of decentralized data, such as candidate profiles remaining in private email chains or recruitment pipelines lacking visibility for the broader team.

For Luminare Consulting, the focus was on establishing three key pillars from the start:

• Business Continuity: Ensuring that all candidate insights and history were retained within the firm’s institutional memory.
• Professional Transparency: Providing clients with a clear, professional view of the recruitment lifecycle.
• Data Centralization: Creating a "single source of truth" to replace fragmented spreadsheets and manual tracking.

Solution: A Strategic Digital Foundation

Tony did not wait for operational friction to occur before seeking a solution. He implemented Manatal at the same time he established the company.

While many ATS providers focus solely on internal organization, Manatal’s Client Portal was the strategic differentiator for Luminare. This feature allowed the firm to share real-time recruitment progression directly with clients, a capability that set them apart in the executive search market.

Key features that supported their strategy included:

• Collaborative Database Management: A centralized platform accessible to the entire team.
• Activity Tracking: Comprehensive visibility into CV submissions and conversion ratios.
• Efficient Onboarding: A user-friendly interface that allowed the team to scale to eight consultants without technical delays.

Results: Institutional Knowledge and Client Trust

Luminare Consulting has successfully utilized Manatal as the engine of its operational success. The transition from a new firm to an established executive mainstay has been marked by several key outcomes:

• Long-Term Data Continuity: By centralizing information from the beginning, Luminare has built a massive, searchable database of executive talent. When new recruiters join the firm, they can immediately gain context by reviewing historical job data and candidate interactions.
• Enhanced Client Partnerships: The ability to provide guest access for clients to view ongoing recruitment stages has reduced administrative back-and-forth and fostered a high level of professional trust.
• Metric-Driven Leadership: Tony utilizes Manatal’s reporting for quarterly reviews, leveraging data on CV-to-interview ratios to optimize team performance and strategy.
• Scalable Infrastructure: The firm has maintained a lean, efficient operation, with a "hassle-free" onboarding process that supports consistent team growth.

Future

As Luminare Consulting enters its eighth year of growth, Manatal’s evolving AI search and recommendation features are set to further sharpen the firm's competitive edge. By leveraging seven years of deep internal data, Tony and his team are well-positioned to continue delivering top-tier talent and market-leading insights to their clients.