Job Offer email template

Use this job offer email template after you have selected your ideal candidate and are ready to make them an offer. The job offer typically includes the position details, contract length, salary details, and other benefits.
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Why does it matter?

A job offer lets you list all the details regarding your offer to your candidates, such as an outline of the job's responsibilities and highlight important information about the company. The job offer serves as a key reference point if your candidate asks to negotiate matters such as salary, working hours, or vacation time.

When to send?

Send this email to your candidate after they have completed the interview process and have successfully met the requirements that you have set out for this job position.  

What to include?

Be sure to include most of the important information listed below.

  • Position Details (job title, working hours, department).
  • Contract Length (if applicable).
  • Salary Details (including benefits).

Template Email

Email subject line: Job Offer from [Company Name]

Hi [Candidate First Name],

We’re excited to offer you the [Job Title] position with [Company Name].

Please take your time to review our offer. It contains detailed information about your position, salary, benefits, and the terms and conditions of the job.


This is a [Full Time / Part Time / etc.] position and you will be reporting to [Immediate Manager / Supervisor Position Title]. You will be expected to work 5 days a week from Monday to Friday starting from [Time] to [Time].

Compensation: Salary + Bonuses + Benefits

[Company Name] is offering a salary of [Amount] per [Year / Hour / etc.]. You will receive your payment on a [Weekly / Monthly / etc.] basis. Also, you will receive a number of bonuses as part of your compensation such as [shortly describe bonuses]. As an employee of [Company Name], you will be eligible for [Mention Benefits. Ex: Medical / Dental Insurance, Gym Memberships & Discounts, Free Lunch, Wellness Programs, Childcare benefits, etc.]. 

Please sign this agreement and return it to me before [insert relevant date] to confirm your acceptance of these conditions and this offer.

We look forward to having you on the [insert your company’s name] team.

Feel free to contact me if you have questions or need more information.

Best regards,
[Your Name] 
[Your Job Title] 
[Company Name]

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