Mandatory In-Person Training Invitation email template

Ensuring proper training is in place for new hires can make or break their performance in their new role. Use this email template to send training invitations to new hires, or modify them to fit existing employee training programs.
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Why does it matter?

Ensuring your new hires have access to training and mandatory training will be key to how successful they are in their new role, and also the view and first impression they have of your company!

When to send?

Send this email once you have completed the screening and interview process and have selected your desired candidate, they have accepted the role, and you have agreed upon a start date.

What to include?

  • Their name
  • Details about the training they will receive
  • The time and duration of the training
  • The location of the training
  • Anything they need to bring with them

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line: Invitation to Mandatory Training: Welcome to (Insert Company name)!

Dear (insert name),

I hope my email finds you well. Firstly, please allow me to congratulate you on landing your new role with us! We are incredibly excited to have you on board. Our company prides itself on training to set you up for success in your new role.

Below you will find details of your mandatory company training, we look forward to seeing you there and starting our working relationship!

Your first day of training will be on (insert date) at (insert location) starting at (insert time). Your trainer will be (insert name), and they are looking forward to meeting you! Lunch will be provided, but we do advise you to bring a notebook and pen to make notes.

There will be interactive games, reviewing of current company policies, and question and answer time in the initial session.

Kindly confirm your attendance by replying to this email. In the meantime, if you happen to have any questions about the training, please feel free to reach out to me via the contact information provided below!


(Insert Name)

(Insert Phone)

(Insert Email)

(Insert Position at the company)

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