Performance Improvement Plan Follow-up email template

Why does it matter?

Managers use performance improvement plans (PIPs) to assist employees in performing better at their job. So, to ensure the employee is improving and achieving the expected performance criteria, following up on a PIP is important.

It's a follow-up email that can clarify expectations, reaffirm the plan's significance, and offer the employee direction and support.

When to send?

You can send this follow-up email after every progress with your employee. This will help keep them accountable and motivated to meet their goals.

What to include?

When writing your performance improvement plan follow-up email, ensure to include the following:

• A brief introduction
• A summary of the progress made since the last meeting
• A review of the goals set out in the PIP
• An assessment of whether the employee is meeting those goals
• Any additional resources or support that can be provided
• A reminder of what will happen if the employee does not meet their goals

Template Email

Dear [Employee's Name],

I hope this email finds you well.

I wanted to check in with you regarding your Performance Improvement Plan (PIP) and see how you're progressing.

Firstly, I want to acknowledge your effort and progress so far. You've been working hard, and I appreciate your dedication to improving your performance.

As per your PIP, your goals are [insert goals], and your specific objectives are [insert objectives]. I'd like to take a moment to review your progress toward achieving these goals.

Overall, you've made good progress toward meeting your objectives. I've noticed improvements in [insert areas of improvement], and I'm pleased to see you're on the right track.

However, I'd also like to provide some constructive feedback to help you continue to improve.

Specifically, I've noticed that [insert areas of concern]. To address these issues, I suggest [insert suggestions for improvement].

In addition to the feedback, I wanted to remind you that additional resources and support are available to help you achieve your goals. [Insert additional resources and support available].

Moving forward, our next steps are [insert next steps and what the employee should expect going forward].

Please do not hesitate to contact me if you have any queries or worries. I'm here to encourage you and assist in your success.

Thank you for your hard work and dedication, and I look forward to seeing your continued progress.

Best regards,

[Your Name]