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Phone Interview Confirmation Email Template | Easy Hiring

Confirming a phone interview ensures clear communication and keeps the hiring process organized. A well-structured email outlines essential details like date, time, and interviewer information while setting expectations for the conversation. It also provides candidates with the opportunity to reschedule if needed, reinforcing a professional and respectful hiring experience.
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The hiring process is a significant step for both candidates and recruiters, and effective communication is key to ensuring a smooth experience. Confirming a phone interview in a clear and professional manner helps set expectations and reinforces the candidate’s engagement with your company. Below is an email template that can be used to confirm a scheduled phone interview, ensuring that all details are clearly communicated.

Email Template

Subject: Phone Interview Confirmation – [Position Name] at [Company Name]

Dear [Candidate's Name],

We appreciate your interest in the [Position Name] at [Company Name] and are excited to move forward with the interview process. We’d like to confirm your upcoming phone interview as follows:

Date: [Date]

Time: [Time] [Time Zone]

Interviewer: [Interviewer's Name], [Interviewer's Position]

Please make sure you are in a quiet setting with a reliable phone connection at the scheduled time.

During the conversation, we’ll discuss your background and experience, provide insights into the role and its responsibilities, and answer any questions you may have about [Company Name].

Kindly reply to this email to confirm your availability. If the scheduled time doesn’t work for you, let us know, and we’ll do our best to arrange an alternative slot.

We look forward to speaking with you soon.

Best regards,

[Your Full Name]

[Your Position]

[Company Name]

[Contact Information]

Conclusion

A well-structured confirmation email ensures clarity and sets a professional tone for the candidate’s experience. By outlining key details and encouraging open communication, you help create a seamless interview process while demonstrating your company’s commitment to an organized and respectful hiring approach.

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Talent Resources & Development Director - Charoen Pokphand Group
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Senior Talent Acquisition - Manpower Group
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Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
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International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
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HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

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