Recruitment Agency - Follow-Up with Client Email Template

If you work in a recruitment agency, use this template to ask a potential client for an update on their decision to work with you. Usually, this email follows an introductory meeting, where the next step from the meeting is for the client to get back to you on a decision or other step, depending on how the first meeting went.
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Why does it matter? 

Sometimes it can be hard to find clarity with a potential client if they have not agreed to work with us yet. Sending follow-up emails shows clients that we really want to work with them, and it also gives us more certainty on what to expect from the client’s side.

When to send?

Consider sending this email around 1 week after your last meeting with the potential client, or ideally 1-2 days before or after the expected deadline for them to get back to you.

What to include?

  • Your name, company, and position
  • A clear reminder of the next step that was previously concluded
  • A preferred deadline for them to get back to you (if any)

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email:

Email subject line: Following Up - [CLIENT’S COMPANY NAME]


My name is [YOUR NAME] from [YOUR COMPANY NAME]. I hope that all is well!

I am just reaching out to you as a small reminder regarding our discussion on [PREVIOUS MEETING DATE]. If you have any questions or concerns about the issues we discussed during our previous meeting, please feel free to let me know.

Kindly provide us with an update at your earliest convenience, and rest assured that we will be there to assist you.

Thank you for your interest in working with us. Please take care and have a great day!

Best regards,


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