Thank You Letter to Employee for Years of Service email template

Use this template when you would like to thank an employee for their hard work and dedication to the company. Sending this email will make long-serving employees feel appreciated and valued.
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Why does it matter?

It takes a lot for an employee to dedicate themselves to giving their all for the good of the company. And since it can get tiring for the employee at times, sending a letter of acknowledgement often goes a long way. It shows them that the company deeply cares about them and values them highly within the organization.

When to send?

Ideally, this email should be sent after a key milestone has been reached, such as the employee’s 3rd year anniversary at the company. It could also be sent when the employee appears tired after working on a difficult and highly-valuable task, as a form of acknowledgement and appreciation.

What to include?

  • The anniversary date of the employee’s start date
  • Words of appreciation for their key achievements

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line:  Congratulations on [X] wonderful years at [Company Name]!

Hi [Employee Name],

This week will officially mark your [X]-year anniversary with us. We would like to extend our sincere thanks and appreciation for all the hard work and dedication you have put into the company’s growth.

We would love to take this opportunity to tell you personally that [Company Name] would never be where it is today without you. We are lucky to have you on the team, and even luckier that you trust us with your growth in your professional career.

We hope that this wonderful relationship will continue for many years to come. Thank you so much once again!


[Your Name]

[Your Job Title]

[Company Name]

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