What is it?
A vehicle policy is a type of agreement form that specifies which employees are qualified for a corporate fleet vehicle. It also describes the prerequisites for receiving a corporate vehicle, the fundamental guidelines that employees must adhere to when using company vehicles, and the sanctions that will be applied for violating these guidelines.
When to use?
Consider using this vehicle policy form template anytime you want to specify which employee qualified for a corporate fleet vehicle and fundamental guidelines the employee must follow. Having this template on hand will help you in making the overall process easy, more repeatable and efficient.
What to include?
- Business/Company name
- Policy number
- Date
- Eligibility
- Respective departmental name
- Policy Overview
- Driver rule
- Companies responsibility
- What company is not responsible for
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| POLICY NUMBER |
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| ELIGIBILITY |
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| All full time employee |
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| BUSINESS/COMPANY NAME |
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| DEPARTMENT NAME |
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| POLICY OVERVIEW |
| Employees are given rules for requesting, being approved for, and utilizing a corporate vehicle by the [company name] corporate vehicle policy. Any vehicle that [company name] provides to employees is considered a "company vehicle." |
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| DRIVING RULES |
| Keep to the rules of the road in your area, and be considerate of other drivers. |
| Register your driving expenses. |
| Keep an eye on your gas, tire, and fluid levels. |
| Any damage or issues should be reported right once to the assigned vehicle. |
| If your driving rights change, such as if your license is suspended, let someone know right away. |
| Lock all company vehicles. |
| Vehicle should be brought to scheduled maintenance appointments. |
| Driving when intoxicated, tired, or using medications that impair your ability to drive is not recommended. |
| Never smoke inside a corporate vehicle. |
| A company vehicle must not be leased, sold, or lent. |
| Avoid texting or using a phone while driving. |
| Except in cases of necessity, never let unauthorized individuals use a corporate car. |
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| COMPANY RESPONSIBILITIES |
| Before assigning any vehicles, they must be safe. |
| Varranging for routine maintenance. |
| Giving out auto insurance. |
| Car retirement and replacement when necessary. |
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| WHAT COMPANY ARE NOT RESPONSIBLE FOR |
| Paying any fines that workers incur when operating company vehicles under their control. |
| Bail posting for staff members who are stopped while operating company-owned vehicles. |
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