Executive Administrative Assistant Job Description

Job Brief

Our company is looking for a highly organized and reliable Executive Administrative Assistant to join our team. The ideal candidate will be responsible for managing the daily administrative activities of our executive team. As a successful candidate, you will have excellent organizational and communication skills and the ability to manage complex tasks in a fast-paced environment.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Attend meetings and take detailed minutes.
• Act as the point of contact between executives and employees/clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Support the preparation of reports that are scheduled on a regular basis.
• Create and manage a filing system to ensure organization and easy retrieval of documents.
• Conduct research and assist with special projects as needed.
• Prepare and edit correspondence, presentations, and other documents.
• Manage expense reports and budget for the executive team.

Requirements

• Proven experience as an executive administrative assistant or similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office and other relevant software
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality
• Bachelor's degree in Business Administration or a related field is preferred