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Facilities Manager job description

Use this Facilities Manager job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.
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Job brief

We are seeking a Facility Manager to coordinate, manage, and maintain the quality of our office and amenities and ensure employee satisfaction.

Responsibilities

  • Manage the vendor procurement process including product quality evaluation.
  • Manage all documentations relating to the facilities.
  • Negotiate prices with vendors over the procurement of materials necessary for the office and its amenities.
  • Prepare and track facility budget.
  • Monitor expenses and payments.
  • Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
  • Develop and implement cost reduction initiatives.
  • Review contracts and guidelines from both company and clients regarding the use and management of facilities.
  • Make sure of the correct usage of facilities.
  • Improve processes, systems, and procedures to increase overall satisfaction of employees.
  • Supervise team members including security, cleaners, technicians, etc.
  • Set and oversee management plans for the office and its amenities.
  • Report to the Chief Operations Officer regarding the status of facilities.
  • Manage filing and mailing systems.
  • Scheduling and planning regular maintenance and building repairs.
  • Develop and execute a system for regular cleaning, repair and maintenance of facilities.
  • Handling legal or contractual matters (with occupants and third-party suppliers).
  • Providing occupants with the right equipment and amenities.
  • Ensure compliance with health and safety regulations.
  • Ensuring the premises are kept secure.
  • Develop monitoring systems or programs in institutions to detect problems in the initial stage.
  • Initiate interventions to solve problems in facilities.

Requirements

  • Bachelor’s degree in business field
  • At least 10 years in managing HR departments or other facility management work
  • Possess good reading, writing, and speaking skills
  • Effective time management
  • Excellent problem solving and negotiating skills
  • Knowledge in construction, plumbing, and HVAC systems is a plus

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