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Secretary job description

Use this Secretary job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.
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Job brief

We are looking for a secretary with fantastic clerical and organizational skills. The job‘s main responsibilities include maintaining professional correspondence, making presentations for guests, and preparing documents efficiently.

Responsibilities

  • Collaborate with relevant parties regarding scheduled meetings and new appointments.
  • Compiling lists of names and addresses that are useful to the organization, including those of appropriate officials.
  • Compose letters and emails.
  • Revise, compile, and proofread drafts of reports and documents.
  • On a daily basis, keep records and file documents.
  • Design, implement and maintain filing systems, both electronic and paper.
  • Execute accurate analysis and research when needed.
  • Professionally receive guests and clients who visit the office.
  • Make presentations on behalf of management to guests.
  • Review outgoing correspondence for grammar, correctness and completeness, and ensure that appropriate material is attached.
  • Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).
  • Reporting the activities of the organization and future programs to members, the press and the public when required.
  • Craft and organize information, and create reference tools for easy access.
  • Assure effective and efficient administrative assistance and information.
  • Maintain and operate office equipment.
  • Update and manage calendars.
    Make travel arrangements.

Requirements

  • 3+ years in a secretarial role supporting a 
  • Methodical thinker and thorough understanding of secretarial principles
  • Detail-oriented and phenomenal organizational skills
  • Proficient in Microsoft Office
  • Ability to type at least 40 words per minute
  • Attention to detail
  • Skilled communicator both verbally and in writing
  • Proficient in proofreading, spelling, grammar punctuation and math

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