5 Recruiting Tracking Software Hacks for Agencies and Freelancers

Integrating Artificial Intelligence (AI) and cloud applications with modern recruiting tracking software has undoubtedly become popular in the recruitment industry. AI can analyze data to identify qualified candidates, saving recruiters time. Cloud applications allow for easy access and collaboration on data and documents. These technologies improve efficiency and productivity for recruiters and lead to better outcomes in the recruitment process. In this article, we will explore several useful hacks and features of software that can elevate your recruitment game and help you find the best candidates in less time.

Why Recruiting Tracking Software Is Essential

Recruiting tracking software, also known as Applicant Tracking Software (ATS), is a powerful tool that can streamline the hiring process and provide numerous benefits to businesses. This software automates various aspects of recruitment, from sourcing candidates to managing applications, ultimately saving time and resources.

Here are the key benefits you’ll get from using a recruiting tracking software:

• Save time and be more efficient: Let the recruitment tracking software handle tedious and repetitive tasks for you, such as posting jobs, screening resumes, and scheduling interviews. This way, you can focus on more strategic activities, such as building rapport with candidates and assessing their fit.
• Improve candidate experience and engagement: Provide a positive and seamless experience for your candidates by tracking their progress and communicating with them effectively. Send personalized and timely messages, such as confirmations, reminders, feedback, and updates, to keep them interested and satisfied.
• Build a centralized and searchable candidate database: Create a comprehensive and organized database for all your candidates. Store all their information, such as profiles, resumes, application history, and communication records. Easily access and search the database using filters and keywords to find suitable candidates for current or future openings.
• Facilitate collaboration and transparency among hiring teams: Enhance teamwork and communication among your hiring managers, recruiters, and other stakeholders. Share candidate profiles, provide feedback, and collaborate on decision-making within the platform. Assign roles and permissions to different users to ensure everyone has access to the relevant information and data.
• Make data-driven and informed hiring decisions: Leverage the power of data and analytics. Track and compare candidate qualifications, skills, and experience against job requirements to select the best-fit candidates. Measure the effectiveness of your recruitment process, such as time-to-hire, cost-per-hire, source-of-hire, etc., and identify areas for improvement.

5 Hacks Using Recruiting Tracking Software

Now that you know how recruiting tracking software can help optimize your hiring process, let’s take a look at some hacks you can do to further ensure a smooth and efficient recruitment.

1. Customize the Job Pipeline to Match Your Needs

Each recruiting agency or freelancer has their own unique workflow and processes. Take your time to find out what do you need based on your current situation. This can include adding custom fields, creating unique tags or categories, and setting up automated workflows or reminders. By tailoring the software to match your workflow and each of your clients’ processes, you can maximize efficiency and minimize manual data entry.

For instance, with Manatal’s ATS, you can easily customize each job pipeline by adding or removing and rearranging the fields as you see fit. Plus, you can use your native language to rename them!

2. Enrich Candidates’ Profile with LinkedIn Chrome Extension

The LinkedIn Chrome extension feature from Manatal is a great tool that can significantly enrich a candidate’s profile. This feature allows you to seamlessly integrate LinkedIn information directly into Manatal’s applicant tracking system. With just one click, you can import a candidate’s LinkedIn profile, including their work history, education, skills, and recommendations. This not only saves time but also ensures that the candidate’s profile is as comprehensive and up-to-date as possible. It’s a game-changer in the recruitment process, enhancing efficiency and accuracy in candidate assessment.

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3. Narrow Down Your Candidate Pool with Boolean Search

The Boolean search feature in recruiting tracking software is a tool allows recruiters to create precise search queries by combining keywords with operators such as AND, NOT and OR. This feature enables recruiters to filter candidates based on specific criteria such as skills, experience, location, and more. You can effectively narrow down your candidate pool and find the most suitable candidates for a position. It’s an essential feature that enhances the efficiency and accuracy of the recruitment process.

Let’s say you’re looking for a candidate for a software engineering position that requires experience in Python and is located in New York. You could use the Boolean search feature in Manatal’s ATS to create a query like this:

"Software Engineer" AND "Python" AND "New York"

This query will return candidates who have the title “Software Engineer”, have “Python” listed as a skill, and are located in “New York”. This way, you can quickly and efficiently find the most suitable candidates for the position.

4. Collaborate and Communicate with Your Team or Clients

Many recruiting tracking software platforms include collaboration and communication features. Take advantage of these features to enhance collaboration within your team or with your clients. You can use the software to share candidate profiles, exchange notes or feedback, and track the progress of each candidate throughout the hiring process.

If you’re using Manatal’s ATS, you can still apply the same principles to enhance collaboration within your team or with your clients. Here’s how:

1. Sharing Candidate Profiles: Manatal allows you to create comprehensive candidate profiles that go beyond resume parsing. These profiles can be shared with your team and your clients directly through the platform.
2. Exchanging Notes or Feedback: As your team members review the candidate profiles, they can leave notes or feedback on each profile. Your client can also leave feedback on the profiles by giving them access to the profile.
3. Tracking Candidate Progress: You can update a candidate’s profile once they’ve been invited for an interview, completed the interview, or received a job offer. This allows everyone involved to easily see where each candidate is in the process.

By using this feature, you’re promoting transparency and improving communication with your team and your client.

5. Analyze Data and Optimize Your Recruitment Strategy

Recruiting tracking software, like Manatal’s ATS, offers analytics and reporting capabilities for valuable insights into your recruitment strategy. It allows you to identify trends in candidate sourcing, conversion rates, and time-to-fill. This data can highlight areas for improvement and help optimize your strategy. For instance, you can put your resources into yielding high-performing candidates. The system also helps identify bottlenecks in the recruitment process and assess the efficiency of role filling. These data-driven insights enable continuous improvement of recruitment efforts.

Conclusion

In conclusion, recruiting tracking software can be a valuable tool for agencies and freelancers looking to streamline their recruitment processes. From automating administrative tasks to enhancing collaboration and communication, recruiting tracking software hacks can revolutionize the way agencies and freelancers manage their talent acquisition.

So, if you're an agency or freelancer looking to optimize your recruitment efforts, it's time to explore the world of recruiting tracking software and unlock its full potential.