Candidate Rejection email template

Why does it matter?

Rejection emails often have a negative connotation to them. As a recruiter, you should see this as an opportunity to build future relationships rather than end them. This is because the candidate's experience does not end when you don’t hire them. Candidates who were not selected for the open position may potentially be a good fit for another existing or future position.

When to send?

You can send a rejection email either after receiving the candidate’s resume or after their interview. Our template below is a standard rejection email template that can be used for both situations. 

What to include?

Your email should include the following information listed below to ensure a professionally delivered rejection email.

Thank the candidate for their time and efforts.

Inform the candidate that they were unsuccessful.

Consider giving reasons or feedback.

Close the email (Ex. Wish them luck in their professional endeavors).

Template Email

Email subject line: Your application to [Company Name]

Hi [Candidate’s First Name],

Thank you very much for your time in applying for the position of [Job Title] at [Company Name].

Unfortunately, at this time competition is fierce and we felt like there are other candidates that are better suited for the [Job Title] position. As a result of this, we have decided to not proceed with your application.

In the following months, keep an eye out for our future job openings. We hope you will remember us and consider applying again at another time.

Thank you very much again for your interest in working with us.

We wish you the best of luck with your professional endeavors.

Best regards,
[Your Name]
[Your Job Title]
[Company Name]