Contract Employee Offer email template

Why does it matter?

It is imperative to inform the candidate as soon as possible that they have been selected for the position. The goal is to let the candidate know what the company is offering in terms of salary and benefits, which in turn can help them make a decision when it comes to accepting or rejecting the job.

When to send?

Send this as soon as possible once the candidate has completed the interview process and you have confirmation from the manager or supervisor about the remuneration package they would like to offer.

What to include?

You should include as much information as you possibly can, including salary, where they will work, and their proposed start date:

• Title
• Salary
• Benefits
• Proposed starting date
• Employment contract
• Any further requirement – such as background checks
• Work location
• Sign-on bonus, etc.
• Working hours

Template Email

Email Subject Line: Offer of employment with [Company Name]

Dear [Candidate First Name],

Thank you for your interest in the [Role] with [Company]. We are pleased to make you the below offer of employment following your interview with [Manager's Name] on [Date of Interview].

We would like to offer you the position of [Position Name] with a starting salary of [Salary]. This role will be performed at our office/remotely from your home. Taking into account your 2 week/1-month notice period, we would like you to start on the [Date].

Key points from the offer are outlined below and your employment contract is also attached:

• Salary – 120k pa
• Signing bonus
• Benefits – pension, medical insurance, etc
• Company car (if applicable)
• Work location

I hope you will find this suitable, please inform me by (insert date) of your response. If you have any questions, please do not hesitate to contact me via phone or email.

Kind Regards,

[Your Name]

[Your Job Title] 

[Company Name]