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Employee Reference email template

You can use this template whenever a former employee requests a personal recommendation. Make sure that you are confident that you can write them a good recommendation, if you’re unsure then you can always refuse. This is because you want to be able to write them a reference that accurately expresses their best traits and qualities.
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Why does it matter?

Employees that apply for a new job may need to request a professional reference from their previous employers to send with their CV and resume. An employee reference email shows the potential employer that the employee can be a good fit for the job.

When to send?

Before agreeing with your former employee about writing a reference for them, be sure to ask them the purpose, the deadline, and if there are any submission requirements. When you've finished the reference email, proofread it before sending it.

What to include?

Be sure to include the following information in your employee reference email:

  • Your professional relationship with the former employee
  • Employment date of the employee
  • Mention the best traits and qualities of the former employee
  • Describe why the former employee would make a great fit for the job
  • Your contact information

Template Email

Email subject line: [Name of Former Employee]

Dear [Recipient’s Name],

Statement of Reference: [Provide background for why you're writing the letter].

Example: I am writing to recommend [Employee Name]. [He/She] worked with us at [Company Name] as a [Job Title] and reported to me in my position as [Your Job Title].

Body Paragraph: [Includes candidate background, relevant skills, and achievements].

Example: As an employee, [Employee Name] was always [Mention Skill]. During [His/Her] time in my team, [He/She] managed to [Mention Achievement]. [Employee Name] was always [Mention Quality] and never failed to deliver. An example was when [Mention Example].

Closing Statement: [Summarizes the letter’s intent].

Example: [Employee Name] is a pleasure to work with and would be an excellent addition to any company.

Feel free to contact me if you have any questions.

Thank you very much for your time.

Best regards,
[Your Name]
[Your Job Title]
[Company Name]

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.

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