Informal Job Offer email template

Why does it matter?

Informal offers are normally sent to a candidate when you need to find out whether they will agree to all the terms and conditions of your job opportunity, without needing them to sign an actual employment contract. Some negotiations or clarifications may still be needed before the candidate accepts the offer, so it is best to send out an informal offer letter first.

When to send?

Consider sending an informal offer letter as soon as your company has decided that the candidate will be a good fit for the team. The candidate could be in the middle of deciding among several options. Acting fast here could mean the difference between getting to hire a great team member or missing out on them.

What to include?

• Proposed salary offer
• Proposed employee benefits
• Other privileges for employees
• Clear next steps for the candidate

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line: Employment Offer - [Candidate Name] - [Position Name, Company Name]

Hi [Candidate First Name],

We are delighted to inform you that you have passed the final stage of our interviews and assessments! In this email you will find a job offer for the [Name of Position] position at [Company Name]. We admire your skills and abilities, and believe that you will be a wonderful fit for the team.

The following is our offer for your position:

- A yearly salary of [Insert Salary], paid in monthly installments of [Insert Monthly Salary]

- [Employee Benefit 1 ex. Insurance Policy]

- [Employee Benefit 2 ex. 401k]

- [Employee Benefit 3 ex. Performance Bonuses]

Please note that the offer will only be valid from now until [Valid Offer Deadline].

If you would like to accept this offer, kindly provide your signature below. Upon your confirmation, your expected starting date will be [Starting Date].

We are looking forward to working with you. Please let us know if you have any questions or concerns!

Best regards,

[Your Name]

[Your Job Title]

[Company Name]

Signatures:

________________________________________________________

Company Representative (Signature)

________________________________________________________

Company Representative (Full Written Name)

________________________________________________________

Date: 

________________________________________________________

Applicant (Signature)

________________________________________________________

Applicant (Full Written Name)

________________________________________________________

Date: