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Interview Confirmation email template

You can use this email template to confirm the interview with your candidates after you have already invited them. This serves as a friendly reminder to your candidate that they have an upcoming interview with you.
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Why does it matter?

Your candidate may be applying to multiple job openings during this time so this reminder plays an important role in speeding up your selection process as well as delivering them a pleasant candidate experience.

When to send?

Send this email after you have already sent the interview invitation email. Preferably, 1 or 2 days before the interview date so that your candidate has time to prepare and get back to you.

What to include?

Your email should include all of the following information listed below to confirm the interview.

  • The Date and Time
  • The Place (Ex. Office address, link to an online meeting, or phone number)
  • The Person that is conducting the interview.
  • The Duration of the Interview (How long you expect the interview to last).
  • Inform candidates whether they are required to bring anything (Ex. ID or resume.).

Template Email

Email subject line: Interview Confirmation - Interview with [Company Name] for the [Job Title] position.

Hi [Candidate’s First Name],

Hope you’re having a great week!

I’d like to confirm the date and time of your interview for the [Job Title] position at [Company Name]. The purpose of this interview is for us to learn more about you and to assess if this position aligns with your goals and expectations.

The interview details are listed below:

  • [The Date and Time (List multiple schedules to provide flexibility)].
  • [The Place (Ex. Office address, link to an online meeting, or phone number)].
  • [The Person that is conducting the interview].
  • [The Duration of the Interview].
  • [Materials to bring for interview (Ex. ID or resume.)].

Please do not hesitate to contact us if you have any further inquiries.

We're excited to meet you and learn more about you!

Best regards,
[Your Name] 
[Your Job Title] 
[Company Name]

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Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize, it is a must-have.
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Director - MRI Network, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
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Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful recruitment. The support team is also excellent with very fast response time.
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Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.

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