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Interview Invitation email template

You can use this email template to invite candidates to an interview. As a recruiter, you have to make sure that every part of the candidate experience is enjoyable, from the initial point of contact to the final offer letter. Please note that you can always tweak this template to better fit your brand.
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Why does it matter?

This email communicates your interest in the candidate and informs them when you'll be available for an interview. Getting to know your candidate through an interview will help you decide whether or not they will progress to the next stage of the hiring process.

When to send?

After reviewing a resume, you can send an interview invitation email to any candidates you'd like to converse with. Make sure to send your interview invitation in a timely manner because sending them too slow will result in low response and acceptance rates.

What to include?

Your email should include all of the following information listed below to set up the interview:

  • Name of the Position (This serves as a friendly reminder of the position that your candidate applied for).
  • The Time (Ex. Offer 2 or 3 choices or state that you’re flexible).
  • The Place (Ex. Your office address, link to an online meeting, or phone number).
  • The Person that is conducting the interview.
  • The Duration of the Interview (How long you expect the interview to last).
  • Inform candidates whether they are required to bring anything (Ex. ID or resume.).

Template Email

Email subject line: Interview Invitation - Interview with [Company Name]

Hi [Candidate’s First Name],

Thank you for sending in your application to [Company Name]!

Your application for [Job title] position was well received, and we'd like to invite you to an interview at our office [or Link to an Online Meeting, or Phone Number] on [date] so we can learn more about you. 

You will be interviewed by [name of Manager, Supervisor, etc.]. The interview will last around [Duration of Interview]. This will give you enough time to discuss any questions you may have. Please tell us which of the following times would be most convenient for you:

  • 9 AM
  • 11 AM
  • 2 PM
  • 4 PM

Also, please bring a copy of your resume and your [ID, Driver’s License, References, etc.] to the interview.

We look forward to meeting you!

Best Regards, 
[Your Name] 
[Your Job Title] 
[Company Name]

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize, it is a must-have.
Ahmed Firdaus
Director - MRI Network, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful recruitment. The support team is also excellent with very fast response time.
Edmund Yeo
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.

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