Job Shadowing Invitation email template

Why does it matter?

Job shadowing is an essential tool that allows potential candidates to gain an in-depth understanding of a job's day-to-day responsibilities and challenges before they accept the position. It's an excellent opportunity for job seekers to evaluate if the job is the right fit for them and for companies to showcase their culture, values, and work environment.

When to send?

It is best to send a job shadowing invitation after an initial screening interview when the recruiter or hiring professional is confident that the candidate is a good fit for the company culture and job requirements.

What to include?

1. Introduction and purpose: Begin your email with a brief introduction and explain the purpose of the email.
2. Details of the job shadowing opportunity: Explain what job shadowing entails, the duration, and the expectations for the candidate during the job shadowing experience.
3. Schedule and logistics: Provide the dates and times available for job shadowing, as well as any logistics information, such as dress code, location, and who to report to on the day of the job shadowing.
4. Next steps: Conclude the email by providing information on what the candidate can expect after the job shadowing experience and who to contact with any follow-up questions.

Template Email

Dear [Candidate],

I am reaching out to invite you to participate in our job shadowing program. We believe that job shadowing is an excellent opportunity for candidates to gain an in-depth understanding of a job's day-to-day responsibilities and challenges before accepting the position.

During the job shadowing experience, you will be paired with one of our employees and observe their daily tasks and responsibilities. You will also have the opportunity to ask questions and learn more about our company culture, values, and work environment.

The job shadowing program will last for [duration] and will take place at our [location]. We ask that you adhere to our dress code policy and report to [employee name and title] on the day of the job shadowing.

Below are the available dates and times for job shadowing:

[Insert dates and times]

Please let us know which dates and times work best for you, and we will coordinate with you to finalize the details.

If you have any follow-up questions, please feel free to reach out to [contact information]. We look forward to hearing back from you and hope you can join us for this exciting opportunity.

Best regards,

[Your name]