Keeping Candidates Warm email template

Why does it matter? 

Especially with in-demand candidates, they may be juggling other offers while waiting for your reply. To ensure they do not slip past this stage and opt for another opening, sending this email will show genuine interest in keeping them in the loop and informed on where they are in the recruitment process.

When to send?

Send this email within a week of the initial contact from the candidate, and as soon as you have decided that they are favorable for the open position.

What to include?

• A message informing the candidate that you have received their application
• A specific deadline by which you will get back to them with next steps (if available)

Please keep in mind that this template can be customized to suit your company's voice and tone.

Template Email:

Email subject line: [Candidate First Name], Are You Still Interested in [Position] at [Company Name]?

Hi [Candidate First Name],

I hope this email finds you well. I am [Insert Recruiting manager first name] with the hiring department for [Insert Company Name]. 

Please allow me to give you an update on your job application for the [Insert Position Title] position. We have received your application and details, and our hiring department is currently reviewing your profile. 

My office will reach out to you either via phone call or through email to schedule an initial interview, or to ask for more information, if there is anything missing from your original application. 

Due to the number of applicants for [Insert Position Title], you can expect to hear back from us within the following [Insert timeframe, e.g., two weeks, three weeks, etc.]. In the meantime, please ensure that all information provided on your application is accurate and up to date, as this can cause unnecessary delays and result in your application not being considered for selection. 

Please feel free to contact our office if you have any questions or concerns about our application screening process. 

Best Regards, 

[Insert Recruiting Manager Name]