New Employee Welcome email template

Why does it matter?

Welcome emails are customary whenever someone new joins the company. It supplies the new joiner with everything they need. It adds a personal touch, which will help the new employee feel more welcome, and internally, helps the team keep track of new joiners.

When to send?

Ideally, this email should be sent at least a few days before the new employee’s start date. This gives them enough time to understand and process all the information in the email, so that they will be ready for their first day.

What to include?

• The name and position of the designated onboarding person
• Place and time of the meeting for the new joiner’s first day
• A reminder for them to bring all necessary paperwork
• Dress code information

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line: Welcome to [Company Name], [New Joiner Name]!

Hi [New Joiner Name],

Warm greetings from [Company Name]. We’re thrilled to have you on board! 

On your first day, [HR person name] will be responsible for welcoming you. Please note the details for your first official meeting with the team below:

Place: [Office Address]:

Time: [Time of appointment]:

Paperwork required: [All Necessary Paperwork]:

Dress code: [Company Dress Code]:

Please let us know if you have any further questions. We look forward to meeting you in person! 

Best regards,

[Your Name]

[Your Job Title]

[Company Name]