New Hire Welcome Email Template for Supervisors

Why does it matter?

Supervisors work closely with new employees, generally to oversee their growth, and occasionally as their direct mentors. This is why a good relationship between the supervisor and new joiner is necessary. Sending a personal email to welcome the new joiner says a lot about how much you value this relationship.

When to send?

Consider sending this email within a few days of the new employee’s official start date. This will help the new joiner get up to speed on their first day, by knowing what to expect the moment they enter the office.

What to include?

• The supervisor’s name and position
• A brief description of the new joiner’s schedule on their first day
• The new joiner’s mentor (if any)

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line: Welcome to [Company Name]!

Hi [Candidate First Name],

A warm welcome to [Company Name]!

My name is [Supervisor Name], and I will be your team leader. I’m so excited that you will be joining us as a [Job Position]. With your qualities and skills, I’m sure we can create wonderful things together.

Our team is supportive and open-minded, and we always seek for better ways to work together. You will soon meet [Mentor name], who will be your mentor. They will be helping you get up to speed on your role.

On your first day, our hiring manager will be onboarding you, introducing you to your workstation, and more. Your mentor and I will gradually be introducing you to more tasks as the week progresses, so you can spend the first few days getting to know the company.

Looking forward to meeting you. Glad to have you on the team! Please let me know if you have any questions leading up to your first day.

Best regards,

[Your Name]

[Your Job Title]

[Company Name]