Performance Review Results email template

Why does it matter?

Results from employee performance reviews can be a crucial tool for managers and staff to evaluate their development and pinpoint areas for improvement.

Thus, it's essential to communicate performance evaluation results with staff members if you want to preserve their interest and drive for success.

In order to assist employees in staying on track and making the necessary modifications to improve their performance, recruiters and recruiting professionals must keep them informed about their performance review outcomes.

When to send?

It's best to send the performance review results to your employees within the week you conduct the review meeting. This allows enough time for you to review and finalize the results and for the employee to receive and reflect on the feedback before scheduling a follow-up meeting to discuss the next steps.

What to include?

When sharing performance review results, it is important to provide a clear and concise summary of the employee's performance, including strengths and areas for improvement.

You can include specific examples of the employee's accomplishments and challenges is also helpful in illustrating the feedback.

Here are some key points to consider including in the email:

• A brief introduction to the purpose of the email and the importance of performance review feedback
• An overview of the employee's performance, including highlights and areas for improvement
• Specific examples of the employee's accomplishments and challenges
• A clear explanation of any performance ratings or metrics used in the review
• Next steps or action items for the employee to take, such as setting goals or scheduling a follow-up meeting to discuss improvement plans
• Contact information for the employee to reach out with any questions or concerns

Template Email

Subject: Performance Review Results for [Employee Name]

Dear [Employee Name],

I hope this email finds you well. As we recently completed your performance review, I wanted to share the results with you and provide some feedback on your performance over the past year.

Overall, your performance has been strong, and you have contributed significantly to our team. Your ability to [specific accomplishment] and [specific accomplishment] have been particularly impressive, and I appreciate your dedication to [specific project or task].

While your performance has been strong, there are some areas where we identified opportunities for improvement. Specifically, we would like to see you focus on [specific area of improvement] to further develop your skills in this area.

I have included specific examples of your accomplishments and challenges in the attached performance review document, including a rating scale and metrics used to evaluate your performance. Please review the document and let me know if you have any questions or concerns.

Moving forward, I would like to set up a meeting with you to discuss the next steps and any action items you can take to improve your performance. Please let me know your availability to meet.

Thank you for your hard work and dedication to our team. I look forward to working with you to achieve your goals and continue to develop your skills.

Best regards,

[Your Name]