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Post-Interview Rejection email template

Use this template to respectfully inform a candidate that you are no longer considering them for a specific role, but will consider them for any future openings that fit their qualifications.
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Why does it matter? 

When rejecting a candidate for a specific role, keep in mind that these same candidates may be a good fit for other roles within your company. Building a talent pool and being ready to find and hire quality candidates is important for a productive and faster hiring process. This is also a great way to build your employer’s brand and develop a good company reputation.

When to send?

Send this email within a few days after the decision not to hire the candidate has been made. Informing them of the decision is generally a more respectful gesture than not communicating anything to them.

What to include?

  • The title of the position they applied for
  • A clear message stating that they have not been selected for the role
  • A clear message stating that you will contact them if another fitting role arises (optional)

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email:

Email subject line: [COMPANY NAME] An Update on Your Application for [POSITION NAME]

Dear [CANDIDATE NAME],

Thank you for applying for the [POSITION NAME] position at [COMPANY NAME].

We have carefully reviewed your skills, qualifications, and key takeaways from your interview. Unfortunately, we have decided to move forward with another candidate for this specific role.

However, please note that we will keep your resume in our database, and will be sure to contact you if a new job opening arises that could be a better fit for you.

We wish you the best of luck with your job search and future endeavors.

Sincerely,

[SENDER NAME]

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International Director - JB Hired
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Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent work. This is so much awesome, I am recommending the solution to all recruiters I know.

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