When rejecting a candidate for a specific role, keep in mind that these same candidates may be a good fit for other roles within your company. Building a talent pool and being ready to find and hire quality candidates is important for a productive and faster hiring process. This is also a great way to build your employer’s brand and develop a good company reputation.
Send this email within a few days after the decision not to hire the candidate has been made. Informing them of the decision is generally a more respectful gesture than not communicating anything to them.
Please keep in mind that this is a template. You may change it to suit your company's voice and tone.
Email subject line: [COMPANY NAME] An Update on Your Application for [POSITION NAME]
Dear [CANDIDATE NAME],
Thank you for applying for the [POSITION NAME] position at [COMPANY NAME].
We have carefully reviewed your skills, qualifications, and key takeaways from your interview. Unfortunately, we have decided to move forward with another candidate for this specific role.
However, please note that we will keep your resume in our database, and will be sure to contact you if a new job opening arises that could be a better fit for you.
We wish you the best of luck with your job search and future endeavors.