Salary Negotiation email template

Why does it matter?

Salary negotiations can be a nail-biting and suspenseful process to be involved in. It can be the tipping point of whether a candidate accepts a position or not, and flexibility is often required from managers and candidates alike.

When to send?

Once a candidate has had a successful interview with a department manager and a decision has been made to extend an offer, offer, the salary negotiations begin.

What to include?

You should be clear and concise and follow the information provided to you by the supervisor or manager. The email should remain impartial and professional with concise information:

• The role the candidate applied for
• The name of the line manager
• The proposed salary
• Any benefits included
• Proposed starting date
• Signing bonus (if applicable)

Template Email

Email Subject Line: Offer of employment with [Insert Company Name]

Dear [Candidate First Name],

I would like to thank you for your interest in the [Job Title] position. After liaising with the department manager, [Department Manager Name], we are pleased to make you the offer below.

• [Job title]
• [Annual salary]
• [Any benefits]
• [Perks such as company car, etc.]
• [Proposed starting date]
• [Probationary period] (and let them know if there is a salary review once it is completed)

I have also included a draft contract for you to read.

If you would like to accept this offer, please confirm so by returning this email no later than [Insert Date].
If you have any questions or would like to request any amendments to this offer, then please inform me at your earliest convenience so that it can be discussed with [Hiring Manager’s Name].

I would like to congratulate you on being selected for the position, and we are excited to welcome you as part of the team.

Kind Regards,

[Your Name] 

[Your Job Title] 

[Company Name]