What Is It?
Attendance Policy refers to a set of rules and guidelines that outline the expectations for employee attendance and punctuality at work. This policy may include the consequences for frequent absences, tardiness, or unauthorized time off, as well as the procedures for reporting absences and requesting time off. The goal of an attendance policy is to ensure consistent and reliable attendance from employees, which is essential for the efficient operation of a business.
When To Use?
An attendance policy form is typically used by an organization or employer to establish expectations and guidelines for employee attendance. It can be used to communicate the company's policy on punctuality, absences, tardiness, and leave requests. This form is usually signed by the employee to acknowledge and agree to comply with the attendance policy. It is typically used when an employee is hired or when there is a change to the company's attendance policy.
What to include?
An attendance policy form should clearly outline the company's expectations for employee attendance and can include the following information:
- Reporting time: The expected time for employees to report to work and start their shifts.
- Punctuality: Expectations for punctuality and consequences for being late.
- Absences: The process for reporting absences and the company's policy on paid and unpaid time off.
- Tardiness: The policy for handling repeated tardiness and consequences for excessive tardiness.
- Leave requests: The procedure for requesting time off and any limitations or restrictions.
- Sick leave: The company's policy on sick leave, including the process for reporting an illness and any limitations or restrictions.
- Vacation time: The company's policy on vacation time, including the process for requesting time off and any limitations or restrictions.
- Emergency leave: The company's policy on emergency leave, including the process for reporting an emergency and any limitations or restrictions.
- Discipline: The company's policy for disciplining employees who violate the attendance policy, including warnings and termination.
Employee’s Full Name |
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Position |
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Department |
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Supervisor/ Manager |
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Employee ID |
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Emergency Contact Name |
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Contact Phone Number: |
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Company Name |
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Contact Address |
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Policy Statement: |
The purpose of this policy is to establish clear expectations for employee attendance and punctuality and to ensure consistent application of attendance standards. |
Combined with state rules, permits absences in the following circumstances: |
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Sick leave |
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A death in the family |
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Leave for workers' compensation |
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Vacation time is planned ahead of time |
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Leave from the military |
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Unexpected emergencies |
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Others |
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Employee Signature: |
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Date: |
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Supervisor Signature: |
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Date: |
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