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Accounts Payable Specialist Job Description

The Accounts Payable Specialist job description template can be used to advertise open positions in your company. Customize the requirements and responsibilities according to the specific needs of the role.
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Job brief

We are seeking an experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. 

They will be responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.

Responsibilities

  • Process accounts payable invoices and ensure timely and accurate payments to vendors.
  • Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.
  • Reconcile vendor statements and resolve any discrepancies in a timely manner.
  • Communicate with vendors to resolve any issues related to payments or invoices.
  • Manage the accounts payable email inbox and respond to inquiries promptly and professionally.
  • Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
  • Monitor accounts payable aging reports and ensure timely payment of outstanding invoices.
  • Prepare and process electronic payments and checks for signature.
  • Ensure compliance with company policies and procedures related to accounts payable.
  • Provide support for other accounting and finance functions as needed.

Requirements

  • Bachelor's degree in accounting, finance, or a related field
  • Minimum of 2-3 years of experience in accounts payable
  • Strong attention to detail and organizational skills
  • Ability to manage multiple tasks simultaneously and prioritize effectively
  • Familiarity with accounting software and systems, such as QuickBooks and SAP
  • Excellent communication and interpersonal skills
  • Knowledge of accounting principles and practices related to accounts payable
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Excel
  • Experience with electronic payment processing is a plus

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
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I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
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International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
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HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
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