HR Associate job description

This HR Associate job description template can be used to advertise open positions in your company. Customize the requirements and responsibilities according to the specific needs of the role.
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Job brief

We are seeking a dynamic, adaptable, and personable HR associate to join our Human Resources department. The ideal candidate will have a broad range of experience throughout the HR sector, and have excellent interpersonal skills. The focus of the role will be to obtain and accurately record HR information along with proving general support to department managers and the HR time as a whole.


  • Communicating with applicants for new roles as they come in.
  • Contacting references of candidates and verifying their stated education on their resumes.
  • Monitoring and maintaining HR records including, resumes, candidate applications, and employee forms such as new starter forms, etc.
  • Assisting with the writing of and issuing of employment contracts, verifying their completion, and obtaining returned copies.
  • Issuing enrollment documents to new employees and assisting with their completion.
  • Inducting new employees and assisting with questions or queries they may have.
  • Thoroughly explaining employee benefits provided by the company and giving out any relevant documentation or flyers providing information on company benefits.
  • Answering HR queries throughout the business for both managers, staff, and new starters.
  • Ensuring the highest level of employee confidentiality at all times.
  • Assisting with the creation and distribution of training and development material.


  • Bachelor’s degree in human resources, business, or related field, or relevant experience and education
  • Previous experience working in human resources departments in both junior and mid-level roles
  • Demonstrated knowledge of database software such as an ATS or similar, email systems, and office software such as Microsoft Office, Excel, Word, and Outlook
  • Good communication and interpersonal skills
  • Friendly, approachable, and professional demeanor
  • Excellent organizational abilities with the ability to prioritize own workload and effectively time manage
  • Strong knowledge of employment law at all levels within the state/city you are working in
  • Empathetic and understanding
  • Honest and attentive to employee needs and concerns
  • Excellent attention to detail
  • Able to work independently without supervision
  • Ability to independently research and keep up to date with the latest industry best practices

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