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Office Manager job description

Use this Office Manager job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.
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Job brief

We are seeking an Office Manager to oversee the daily operations of our office, allowing employees to work to their best capacity.

Responsibilities

  • Be responsible for a large range of duties including maintenance, mailing, supplies, bills, repairs and equipment.
  • Schedule appointments and meetings.
  • Prepare office layout and order necessary equipment and stationery.
  • Maintain office and organize repairs when necessary.
  • Craft office policies in collaboration with the HR team.
  • Set up office procedures and operations.
  • Coordinate with the IT team when required.
  • Make sure all invoices are paid on time.
  • Manage contracts with vendors, landlords and service providers.
  • Oversee the office budget.
  • Reception duties – answering calls, emails and letters.
  • All-around secretarial duties.
  • Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
  • Maintaining office policies and managing health and safety procedures.
  • Keeping records of office expenditure.
  • Data responsibilities, including GDPR.
  • Plan events when needed.
  • Assisting with HR and associated staff appraisals and training.
  • Other duties as assigned.

Requirements

  • Proven experience running an office or similar role
  • Proficient in Microsoft Word, Powerpoint, and Excel
  • Hands on experience with office machines (e.g. copiers, printers)
  • Strong interpersonal skills to interact positively with all employees
  • Leadership ability to manage challenges and oversee employees
  • Good time management skills
  • Ability to multitask to complete a wide variety of tasks
  • Strong planning and organizational skills
  • Hands-on, and experience with office machines

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