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Payroll Officer job description

Use this Payroll Officer job description template to advertise open roles for your company. Be sure to modify requirements and duties based on the unique needs of the role you’re hiring for.
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Job brief

If you’ve got payroll experience, we’d like to talk to you. We are in search of a Payroll Officer to track, manage payroll data and execute payments to all employees on time and accurately.

Responsibilities

  • Ensure employee payment statements are being distributed, and signed receipts are being collected.
  • Paying employees' wages or setting up bank payments.
  • Compiling and reporting on earnings summary, taxes, deductions, leave, disability, and non-taxable wages.
  • Resolving payroll inconsistencies.
  • Payroll operations are kept running by adhering to policies and procedures.
  • As needed, create ad hoc financial and operational reporting.
  • Collect employees’ timesheets.
  • Calculate work hours of staff.
  • Ensure that taxes of employees are deducted by the company in compliance with the law.
  • Calculate employee deductions and benefits.
  • Use payroll software to prepare employee paychecks.
  • Distribute paychecks.
  • Answer any questions from staff regarding payment and taxation.
  • Produce payroll reports and payment statements.
  • Enter new employee information into the database.
  • Adding new employees' information to the company's databases.
  • Ensure that tax withholdings and wages are compliant with the law.

Requirements

  • Bachelor’s in Accounting, HR, or similar field
  • 2+ years of payroll experience
  • Previous experience as a Payroll Clerk, Payroll Officer, or a similar role is required.
  • Experience with accounting software and MS Office, particularly MS Excel, is required. 
  • The ability to work with confidential information is required.
  • Solid understanding of labor laws and employment regulations
  • Good with mathematics
  • Experience with accounting software
  • Good communication skills

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
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I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
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International Director - JB Hired
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HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
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