Applicant Tracking System

All There is to Know About Recruiting SaaS

Nowadays, companies can choose between plenty of tech solutions and work with the one that streamlines the highest numbers of their processes. But how do they decide when there’s an array of possibilities, each offering great features?

Concerning that the global recruitment software market will likely reach 3,095.8 Mn USD by 2025, it’s understandable that business leaders often find themselves confused about where to invest. Digital transformation is driving continuous tech innovations and trends, and global investments in this area will almost double in the next two years. 

However, one model is prevalent in the HR recruitment software industry, and for a good reason. SaaS is a cloud-based, software-as-a-service approach, and it includes various comprehensive functions and features that make it a number one solution.

But despite being all-encompassing, SaaS is easy to use, and it’s highly flexible, making it one step ahead of legacy technologies. Over 30 percent of companies have cloud-hosted HCM systems because on-premise IT systems are increasingly being replaced. 

Most business leaders decide to adopt the SaaS approach because it typically increases the efficiency of all four recruitment stages: sourcing, engagement, selection, and hiring. Moreover, SaaS enables swift communication with the customer, making the overall process easier to navigate.

Switching to this software recruitment model is beneficial for efficiency but also for seamless HR operations. It’s a fluid industry that undergoes continuous tech innovations and requires companies to keep up with these transformations.

Concerning that SaaS is an agile software, it’s the best solution for organizations that strive to be high performing. 

Before making the final decision, here’s everything you should know about recruitment SaaS.

What Makes Recruitment SaaS Stand Out?

Recruitment SaaS is a cloud-based model that allows companies to build and expand their digital capacities and optimize processes. Teams across the globe use it to accelerate their procedures, get things done, work efficiently, and collaborate regardless of geographical location. 

Recruitment SaaS allows companies to organize their data, collect relevant statistics, run analytics, centralize their efforts, and integrate their tech tools easily. As an on-demand solution, users can access it from their web browser whenever they want and wherever they are.

The internet connection is the only predisposition one needs to use SaaS. The software vendor is responsible for everything working smoothly and for data being easily accessible from the cloud. 

Thanks to that, companies never have to worry about unexpected issues and maintenance. Thus, HR departments and talent developers can use it without any prior training or upskilling.

Recruitment SaaS stands out among other hiring tech options because it integrates with existing technologies effortlessly, and teams can apply its tools in their day-to-day assignments right away. However, ease of work and accessibility aren’t the only benefits that differentiate recruitment SaaS. 

After the pandemic started, workplaces became increasingly remote. Thanks to that, telework is established as regular work, meaning that it’s no longer only a trend. 

In the future, more companies will opt for this approach, as it’s cost-effective and improves employee productivity. However, they require a stable and reliable technology that allows safe and efficient work in cyberspace.

Yet, when operating virtually, it’s much more challenging to track the data and prevent breaches. Businesses process various information throughout the day, and many get lost or are at the risk of being misused. 

It’s no wonder that recent research has shown that companies still have a long way to go to ensure their data are safe and employee policies and information are up-to-date. Although these issues are finally getting attention, many organizations continue using outmoded technologies that could lead to being hacked.

Business leaders should avoid these challenges at any cost because they could result in long-lasting aftermaths that often disrupt the continuity of their operations. However, recruitment SaaS can prevent that from happening due to its security functions and crisis recovery.

Traditional tech platforms rely on storing data on physical drives. Some companies use paper, Excel, and other manual methods to gather their information. 

Yet, these options are risky because everyone can access them and use them to their preference. On the other hand, a recruitment SaaS has a cloud-based system that guarantees data safety and helps avoid potential hazards. 

Moreover, users don’t have to fear losing their data in unexpected circumstances because the SaaS model allows them to access and produce saved data due to backtracking and regular updates. As a result, recruitment information is always safe, and HR professionals can use it at any moment. 

Even if there’s a disaster nobody saw coming, teams can continue working without interruptions, which is unlikely with on-premise solutions. But when shifting to a recruitment SaaS, it’s a must to know its functions.

Recruitment SaaS Functions & Features

In general, recruitment SaaS functions and features depend on a vendor, but the most common are:

  • Candidate sourcing – Recruitment SaaS allows users to promote their available vacancies by sharing them on various job boards and social media channels. That way, it accelerates the hiring process and improves candidate sourcing. This function gives HR teams access to specialized employment websites, and it lets them manage all their job ad campaigns in one centralized platform. 
  • Applicant tracking – Candidate progress tracking, accessing job applicants’ profile information instantly, and quickly searching data are critical to speed up recruitment. This capability allows recruiters to adapt their strategies to the most recent changes and customize their pipeline to align with their team needs.
  • Analytics – Reports and analytics are crucial for efficient recruitment as this function allows HR departments to collect and assess relevant data, understand the efficiency of their efforts, and implement enhancements. This way, they can access and track their key indicators, benchmark candidate sourcing channels, or measure hiring metrics.
  • Performance tracking – An efficient recruitment SaaS includes candidate progress tracking, but a stellar one gives access to team performance data. This function provides detailed hiring reports that help HR professionals identify bottlenecks in their recruitment process. Thanks to that, they can implement actionable solutions that address issues before potential escalations.
  • Compliance support – HR compliance is critical for every organization and company, regardless of their size. They all need to ensure they’re operating lawfully and keeping up with the latest changes concerning policies. For example, Manatal’s recruitment SaaS supports its client compliance and relevant regulations such as GDPR, EEOC, PDPA, etc.
  • Talent management – Hiring process efficiency depends on smooth talent management to a large extent. Recruitment SaaS includes this function, allowing recruiters to create their talent pools by developing candidate folders organized by skill or any other criteria making it very easy to find those talents when the need comes.
  • API – API function connects two or more software systems and enables communication between them. That allows HR departments to have a stable and all-encompassing ecosystem based on seamless integration. 
  • Recommendations  Recruitment SaaS usually scans job descriptions, extracts crucial skills and requirements to match them with the most compatible candidates, and sends suggestions to recruiters. This feature leverages artificial intelligence, creating a data-driven connection between available vacancies and suitable job applicants. 
  • Social Media Integration – Social media networks can help recruiters get to know candidates better. Thanks to this feature, they can parse all job applicants’ public information and add it to their profiles, making it easier to reach them and identify the most compatible talent.
  • Career Page – For example, Manatal’s recruitment SaaS provides an invaluable benefit: creating a customizable career page. Customers can choose templates that match their company brands and access candidates’ profiles with ease. 
  • Free trial and demo version – Many vendors allow trying their product before making the final purchase. Although some do it by offering a demo version, Manatal provides a free trial for 14 days.

The Advantages of Using SaaS Recruiting Software

Besides its comprehensive functions and features, recruitment SaaS has other advantages that make it a stellar solution for every company trying to streamline its processes. 

Here are the core benefits of this cloud-based solution:

1) Productivity Boost

A centralized dashboard is one of the most prominent advantages that recruitment SaaS provides. That means that recruiters have easy access to data as everything is in one place. 

They can intuitively track candidate progress and find information regarding jobs, departments, and clients smoothly. As a result, productivity increases, allowing recruiters to get more done in less time. 

2) Accessibility

SaaS solutions typically use a holistic approach. For example, that enables recruiters to store all past data and use it in the future, access old conversations, and find meaningful results via a quick search.

For example, Manatal’s recruitment SaaS provides an easy-to-use pipeline, boosting accessibility and providing seamless navigation. Thus, they can instantly access their job applicants’ profiles and related information.

3) Flexibility

Most traditional systems require removing existing software or adjusting the infrastructure. On the other hand, recruitment SaaS is easy to implement and highly flexible because it can integrate smoothly with other platforms.

Moreover, HR teams don’t need the training to learn to use it. Instead, they can navigate it with ease right after the subscription starts. On top of that, it’s also possible to import old data into SaaS.

4) Centralization

A centralized dashboard is essential for efficiency. It allows customers to quickly jump from one task to another, access data, candidate profiles, and job information. For example, Manatal also enables recruiters to post a job opening across various job boards with a few clicks.

That eliminates the need to log in to each employment website every day, check and review job applications. Instead, everything is available in one place as the software automatically forwards all applications in the right job.

5) Candidate Diversity Boost

Recruitment SaaS enables customers to integrate their job postings with various specialized and local job boards. That way, they can target more specific candidates and foster an inclusive hiring process.

6) Cost-effective

As cloud-based software, SaaS requires no extensive IT infrastructure to support it. Thus, vendors take care of maintenance, updates, and other back-end requirements. 

Hence, companies don’t have to train their staff to use their new software or hire someone to install hardware. Traditional systems also require paying for all features and functions, even those that customers might not need. 

However, recruitment SaaS is subscription-based, meaning that companies get what they pay. Every feature aligns with business needs, leaving space for customization.

7) Scalability

Another benefit of being based on the subscription principle is that recruitment SaaS enables high scalability. Although a company might not need a specific feature when subscribing for the first time, their recruitment needs could grow over time. 

The SaaS model allows the customer to alter their subscription level and opt for more functions or eliminate some that they no longer need. 

8) In Touch with Tech Transformations

Technology is continuously evolving, bringing new improvements, features, trends, and capabilities. However, customers don’t have to worry about these, as it’s the vendor’s responsibility to keep up with tech changes. 

But it’s already apparent that recruitment SaaS software never stays behind. As a result, it’s now mobile-friendly and has an increasing number of services within CRM and ATS.

SaaS Recruitment Software Tools

SaaS recruitment software must integrate seamlessly with HR features to perform efficiently and support all stages of the hiring process. 

This cloud-based solution typically works with the following recruitment tools:

  • Applicant Tracking System (ATS) – Applicant Tracking System or ATS is software that helps recruiters process job applications and ensures recruitment flows without disruptions. Hence, they use it to organize job postings, source candidates, track job applicants’ progress or parse resumes. 
  • Customer Relationship Management (CRM) – Customer Relationship Management or CRM is a recruitment tool that enables efficient internal and external collaboration. As a result, HR departments and recruitment agencies have access to all client data as everything is centralized in one place. That means they can have open and continuous communication with clients, resulting in mutual trust. 
  • Video Interview Software – Some recruitment SaaS solutions provide video interviewing platforms due to operating in an increasingly virtual world. 

Who Can Use Recruitment SaaS?

In a nutshell, every company, regardless of size. If they have an issue that recruitment SaaS can address, it’s an efficient solution. 

Large enterprises and organizations have been using it for a long time, although most use more complex models that can be challenging to maneuver. They typically choose software that focuses on collaborative tools, making it easier to share data and feedback. 

Recruitment agencies are also among the most common recruitment SaaS users. They usually handle candidate data quantity above their capacities, requiring a tech solution that streamlines the processes.

Thus, recruitment agencies must equally nurture relationships with their customers, requiring tools that support continuous communication. They also prioritize features that enable them to track various job openings for different clients. 

Finally, small to medium businesses that were traditionally excluded from using costly legacy solutions can also benefit from recruitment SaaS because it gives them a competitive edge. For example, Manatal leverages the latest tech, including AI, yet it provides affordable software that’s easy to use and allows small businesses to compete with much larger companies.

How to Choose the Right Recruitment SaaS Software for Your Company

If you’re now on the SaaS solutions, you might be unsure where to start when choosing the right one. Indeed, the plentitude of choices can be perplexing, making you feel lost.

Here are the tips on how to make this decision.

1. Define what You Want to Achieve

Whenever you’re purchasing something, you must already have a vision of what problem you’re hoping to solve. Start by reflecting on your recruitment processes and their bottlenecks.

What slows down your efforts? If more than one problem comes to your mind, pick the one that’s causing the most issues.

Is it communication with your clients? Or perhaps, you’re wasting too much time juggling your job ads across various employment websites without any order?

Whatever the problem, research potential solutions and shortlist those that can solve your most pressing pain points. 

2. Pick a Software that Makes Processes Swifter Instead of More Complex

Avoid robust solutions that will only make your job more challenging. The goal is to find software that can answer the highest number of your needs while providing an easy-to-use dashboard and centralized pipeline.

Use demo versions and a free trial to test whether SaaS works well for your needs and simplifies your work. 

3. Check Whether Software Addresses Your Relevant KPIs

When choosing the right recruitment SaaS, you must be strategic and think about your key performance indicators. The best solution should help you generate a higher ROI and achieve your recruitment goals.

Hence, consider whether the potential SaaS could support your objectives to reduce the time-to-hire, increase candidate sourcing channel efficacy, or boost candidate quality. Assess available features and functions and opt for the one that adds value to your business.

4. Consider Security Implications

Since your recruitment SaaS will be processing and storing sensitive data, it is recommended to go with a solution that has proven high-security standards.

Manatal for example is SOC 2 certified by a top third-party auditor. SOC 2 is the pinnacle of security for SaaS applications and guarantees all data is stored with the highest security standard.


SaaS recruitment software can accelerate hiring processes and bring long-lasting positive effects. It makes your team more efficient and improves its productivity and performance. 

However, research the features before making the final decision and ensure you choose the one that can solve your problems instead of creating new ones. The ideal recruitment SaaS should have all-encompassing capabilities, streamline your procedures, and be easy to use. 

Manatal offers comprehensive software that leverages the latest technology and provides a holistic approach. It’s a stellar solution for small and medium businesses due to being affordable yet giving access to top-notch recruitment tools, providing an opportunity to stay ahead of larger organizations.

But don’t just take our word for it. Instead, try our SaaS recruiting software first-hand and use your 14-day free trial.

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