Applicant Tracking System

The Complete Guide to Recruitment Software

Recruitment software is one of the new indispensables in hiring that talent acquisition professionals should be using. It's the best way to boost productivity and ensure quality and consistent output throughout their daily endeavors.

There are many aspects to the recruiting software, which is why we'll talk about everything you need to know about it and, at the same time, understand all its compelling capabilities. From what it is, what are its different types, what are its key features, and among others, let this nitty-gritty guide help you in succeeding as a recruiter using the tool.

Let’s begin!


Nice to Know: New Indispensables in Hiring this 2021

Before anything else, let’s backtrack a little first. We mentioned at the introduction that there are new indispensables when it comes to hiring. It’s constantly changing, especially now that the recruitment industry has faced significant changes due to the impact brought by the pandemic.

More companies are shifting to virtual recruiting technologies, adopting internal talent pools, focusing on diversity, equity, and inclusion, and many more. With these on the horizon in 2021, new trends have emerged.

There’s no doubt that companies have to adjust their normal methods when it comes to sourcing. Investing in the right tools and platforms should be essential for a seamless interviewing and onboarding experience. Remote hiring tools like LinkedIn have replaced traditional hiring methods.

Utilizing recruitment software is another trend that hiring professionals must keep an eye on for a smooth transition and sustainable business growth. This tool makes the hiring process much easier, smarter, and faster, and will be the highlight of this article.

To help you get ahead of what’s coming next, we created a guide with everything you need to know about recruitment software.

What is recruitment software?

In a nutshell, a recruitment software is a tool that makes use of technology and artificial intelligence (AI) to optimize the whole hiring process. It ultimately helps recruiters source top talents, screen resumes and CVs, ease collaboration amongst involved parties, and many more.

With recruiting software on board, the company can automate many hiring processes in the interest of saving time, energy, and effort. It is designed to contact and engage job seekers and even hiring managers and make it easier for them to hire the best candidate for the position.

It speeds up the sourcing steps by enabling recruiters to conduct work with minimum effort. The recruiter software helps organizations to grow and to walk through the success ladder.

Finding the right recruiting software will make sure that all the operational tasks are taken care of. HR teams can now focus on what matters the most; hire great employees who can contribute well to the company.

7 Amazing Advantages of Utilizing Recruitment Software

Especially since the workload of recruiters is becoming increasingly challenging as years go by, they would need all the help they can get just to execute tasks flawlessly and help the company grow in number.

The usage of recruitment software will surely allow them to save hours and hours of work. At the same time, permit them to reach more candidates than before and land what we call purple squirrels. Amazing, right?

Here are 7 advantages of great recruitment software. Consider this as a checklist when picking one for your team.

  1. Improves work productivity of recruiters
  2. Saves time and effort by reducing tedious tasks
  3. Helps lead to top candidates faster
  4. Makes communication and collaboration more seamless
  5. Improves social reach via social media integration
  6. Improves candidate and recruiter experience
  7. Allows you to use anytime and anywhere

Those are 7 amazing reasons why you should use one! If you’re not convinced yet, then you’re definitely missing out on opportunities that could propel the organization to success tenfolds.

Who Uses Recruitment Software?

Anyone who recruits can utilize such a tool. Whether you’re a talent acquisition professional, hiring manager, or a recruitment agency, it is a great asset to have to reinforce current workflow. It speeds up operations and, at the same time, ensures consistent quality throughout.

However, it can be used by other people depending on the type of recruiting software, as well. To give you a clear idea, here’s a list of users of recruitment software depending on their needs.

1. Human resource management - these people tend to use software that helps them fulfill their responsibilities like sourcing candidates, screening resumes, accounting & payroll, etc. Software can include: applicant tracking system (ATS), career page builder, and others.

2. Hiring Managers - hiring managers work closely with the recruiters because they are ultimately the ones who decide whether or not they will accept the candidate. They use advanced recruiting software that allows them to collaborate with recruiters like screening tools, candidate assessment tools, and others.

3. Recruitment Agency - if you want to be the best recruitment agency in the market, utilizing various recruiting software can help, especially those with customer relationship management (CRM) capabilities. It helps manage and track prospective clients and even nurture relationships with existing ones.

4. Small Business Owners - if you don’t have the resources to hire your own recruitment team, you can do it yourself by having such software aid you in your tasks. There are so many choices available in the market that small businesses owners can maximize to have more sales and higher profits.

What are the different types of recruitment software?

Like we tackled on the point above, there are various types of software in the market. To be able to successfully carry out your task, it’s crucial to know the choices available. That way, you’d know what to use and what to look out for.

Here are some examples plus what they do:

Applicant Tracking System (ATS)

Example: Manatal

First on the list would be an applicant tracking system or sometimes called applicant tracking software. This intuitive tool is an all-in-one solution that has great AI capabilities that screens resumes for you in mere seconds.

It screens hundreds and thousands of CVs and parses data to help you find the right candidate for a certain job. It gets relevant data and fills out the talent’s profile, which the recruiter can view until he/she sees any fit.

Manatal is a good example of this one, plus it is highly advanced in so many ways. For one, it has dual functionalities of an applicant tracking system and recruitment CRM (customer relationship management)-- allowing you to focus on the sales front of the business for recruitment agencies, as well.

To add to that, it even provides candidate scoring. Based on what you’re looking for, it gives a score of 0-100 based on job match. This applies to relevant skill sets, educational background, work experience, and more. Here’s what you can expect with Manatal:

  1. Speeds up the entire recruitment process
  2. Improves candidate experience
  3. Helps reach more candidates across multiple channels
  4. Centralizes all your recruitment channels into one platform
  5. Makes it easy to find the right candidates in a large database
  6. Reduces manual tasks through automation
  7. Uses latest technologies such as AI to improve all aspects of recruitment such as screening and sourcing candidates
  8. Improves quality of hire
  9. Supports compliance with local regulations
  10. Enables diversity hiring
  11. Records all past interactions and communications with candidates, clients or hiring managers, and between team members
  12. Integrates with a number of external solutions to allow the creation of an ecosystem
  13. Makes collaboration amongst stakeholders easier and more convenient
  14. Cloud-based: allows for fast and efficient implementation and easy access
  15. Cost-efficient
  16. Allows companies to brand themselves via career page

As we’ve said, everything is conveniently done and it doesn’t disrupt or add unnecessary steps into your candidate hunt. This way, you’ll also be more likely to acquire the best talent and beat competitors to it! Finding top talents is always every recruiter’s goal. With AI, you can be one step ahead.

Read more of our thoughts on this here.


Example: Paradox

One of the most common AI tools that corporations use is chatbots. As the name suggests, it lets people talk to robots so that communication is automated and response time can be as fast as nanoseconds!

There are ones available for recruitment, too, like Paradox. With this, you won’t ever miss out on any top talents and answer their questions or concerns right away. With smart analysis and real-time updates, Paradox provides an HR chatbot that talks like a human to assist candidates in their application journey.

The edge of Paradox among its competitors is its ability to generate conversational tones. It doesn’t sound like you’re chatting with a robot here. Why is this relevant? Because candidates always want to feel like they’re connected to the company that they are applying for. Plus, when everything is addressed clearly and concisely, the time to fill will greatly improve.

When you integrate this chatbox to your website or career page, you can ensure that it can walk through people with the likes of:

  • Answering questions and concerns
  • Screening candidates
  • Scheduling job interviews and other appointments
  • … and more!

AI Video Interview Software

Example: myInterview

This relatively new software is amazing in many ways. First, you don’t need to schedule and take the time to interview several candidates a day. With an AI video interview software, job seekers can proceed with the initial screening themselves! 

myInterview is a superb example. You would get to know applicants better. More than what they put and write on their resumes, you would be able to check a lot of factors on videos (like in real life).

How they speak, how they carry themselves, and how well they act on the spot-- all of these can be determined with a single video. It’s helpful for recruiters, too, because candidates can do this anytime by themselves. Recruiters don’t have to schedule a live call with them; interested applicants can simply go to your website and start the interview by answering a series of questions.

After the video, it automatically stores it into your system where you and your teammates can tune in and assess them together. It even includes Automated Shortlisting where it suggests top candidates first based on job match.

It has a smart machine learning algorithm that detects soft skills, personality traits, and important keywords to reveal the most suitable choices. The best part? It removes unconscious bias which can promote company DE&I.

Diversity Tool

Example: Textio

When we say that there is AI for almost everything, we mean it. Did you know that there is also a tool that can help you improve your company branding?

Textio is an incredible asset to have that helps you create copy that addresses your target market. If Grammarly is more concerned with (obviously) grammar, Textio is more focused on tones and word usage based on your audience.

For example, your company’s customers are females who are 30 and above. This nifty tool analyzes your texts and sees if the tone is more masculine or feminine by suggesting words that appeal to women.

It also checks the way you write if it’s easy enough to understand by people 30+ years old. You’ll get a text score to determine if you’re doing good or not. This is something to consider if you truly want to make an impact based on your writing alone.

Candidate Assessment Tool

Example: Harver

If you need a tool to help you assess candidates faster, there is software for that, too. It offers complete resources like tests and examinations to help you determine skills, traits, and even fluency in various areas to see if there is a job match or company fit for talents.

Harver is the way to go. It gives a multitude of tests to examine an applicant’s hard and soft skills accurately.

It provides the following:

  • Multitasking test
  • Typing test
  • Language test
  • Cultural fit examination
  • Personality trait assessment
  • Cognitive ability test
  • Situational judgment test
  • … and many more!

With a wide array of offers, integrating Harver into your workflow will allow you to get to know candidates better on a professional level. You’d get concrete results that gauge strengths and weaknesses in great detail.

This is done without any bias, so companies can give equal chances for all. On the flip side, it also gives better candidate experience because you keep them engaged and well aware of how they fare in the job application.

Other Relevant Aspects of Recruitment Software 

Recruitment Software and Social Media

Did you know that recruitment software and social media go hand-in-hand, too? 

Recruiting on social media has gained in popularity because the primary job seekers in today’s market are millennials. Recruitment through social media is an effective strategy that intertwines employer branding and marketing to entice and connect with all sorts of candidates on different platforms online.

Here are the advantages to Social Media Recruitment:

  • It can notably boost your employer brand by promoting your visibility, credibility, and company culture.
  • It can increase the application pool by 30 to 50% percent, according to HR Review.
  • It improves the quality of hire and gives better chances of finding applicants with relevant skills (i.e. Behance for creatives, LinkedIn for all sorts of professionals, etc.)
  • Social media recruiting techniques can shorten the time-to-hire, which means the vacancy will be filled more quickly.

There are different platforms that you can use for recruiting in 2021 which include Facebook, Twitter, Instagram, YouTube, and even TikTok. In fact, TikTok is considered the newest social media platform that has garnered over a million users since 2016.

According to the statistics, “70% of managers said they have had success hiring candidates through social media.” With such a high success rate, this is worth noting!

Before you delve into social recruiting, it’s also very important that you maintain consistency across every social media platform. This is also highlighted in our previous article about Tips in Using Social Media in Recruitment.

If you want to appeal to millennials, it’s important that they know that your company is attuned to modern advancements and technology. Building a strong brand means that your value proposition for prospective employees will be high, which may give you the edge you need to bring in some highly experienced individuals.

While it’s very important that you maintain consistency across every platform with your recruiting efforts, it is recommended to use tools like a recruitment Applicant Tracking System (ATS) which can help you manage the full talent acquisition lifecycle and allow you to post on multiple channels instantly. With a recruitment software solution, you can easily automate multiple hiring processes, improve your business operations and focus on identifying the right talent.

Due to its growing popularity, there is a wide range of recruitment software on the market. And if you are looking for reliable recruitment software, Manatal is the key! With just a few clicks, this will uncover the right talent for your organization.

Recruiting candidates is easier than ever with Manatal as it features numerous tools to make your hiring process productive. It can surely manage, monitor, track, and measure your whole hiring process from one place. Whether you work for a recruitment agency or in a human resources department, our cloud-based recruitment software is made for you.

Overall, Manatal can help you with the following:

  • All-in-one ATS solution to optimize the hiring process
  • It allows for streamlined data collection from candidates
  • It saves time performing tedious tasks
  • Improves social reach
  • Cloud-based recruitment software offers secure storage
  • Candidate scoring and AI recommendations
  • GDPR compliance tools
  • API integration tools
  • All-inclusive and affordable pricing

And more importantly, they embrace diversity to build more empowering teams and are more competitive in the marketplace. Amazing, right? It’s time to take advantage of this modern approach and improve your recruitment system to make the most out of your hiring process.

With the right strategies and software, you can start attracting top talent through platforms like Facebook, Instagram, and LinkedIn.

Recruitment Software and Advocating Company Diversity

Most recruiters would believe that a diverse team helps companies to be more innovative, competitive, and achieve impressive results.

Workforce diversity is a fast-growing trend in the business world and with good reason. It can drive business growth, helping you outperform your competitors. In addition to being a good moral choice, diversity in the workplace also provides many tangible benefits for performance, innovation, and productivity. Your company has a much higher chance of coming up with fresh ideas with a more diverse group.

Some of the known perks include:

  • wide range of skills and experience in the team
  • increased language and cultural awareness
  • larger candidate pools
  • better problem-solving abilities
  • boosts employee morale and engagement

Challenges on Company Diversity (and how to overcome them)

Organizations are learning that by supporting diversity, there are numerous benefits to be had. However, we must also consider several challenges that can arise with diverse workforces.

1. Communication issues

Communication barriers are an obstacle that every international business faces. For some members of your team, English might not be their first language. Failure to fully comprehend instructions could lead to a significant drop in productivity and even conflicts.

2. Stereotypes and discrimination

Whether you like it or not, stereotypes directed at specific groups of people happen. This may include specifically against particular cultures, religions, and races. Employees may use these stereotypes as an excuse for not collaborating with their co-workers. This can hold employees back from bringing their authentic selves to work, hindering innovation, creativity, and teamwork.

3. Mixed range of opinions

With their different backgrounds and experiences, diverse employees have different ways of approaching the same situation and putting forth their ideas.

It is undeniable that diversity and inclusion are crucial elements of business sustainable development. It could turn negative if the issues mentioned above are not addressed appropriately. With that matter, here are some solutions that your company might want to follow for an equitable and inclusive working environment.

  • Agree on a common language to avoid miscommunication.
  • Encourage employees to ask for clarification if they are unsure about what they are being asked to do.
  • Be patient with employees and give them time to adjust.
  • Look at identities, personalities, experiences, and cultures. This can affect how your candidate sees themselves as a future team member and whether they will want to join. Conduct background checks with the use of social media. Manatal’s social media enrichment can help!

Some recruitment software like Manatal features functionalities that can allow you to get to know a candidate better through their social media accounts. As mentioned, the social media enrichment tool is a great way to do so. We recommend that you use tools so that you will get to know them better. They will help you attract a diverse talent pool and reduce the risk of bias at every stage of recruitment.

For that matter, you can maintain culture fit as you continually recruit someone who has a unique sense of individuality which can be a great asset for the company. We also need to understand that every organization has a different diversity strategy. This is because diversity inevitably means different things to different people.

The words diversity, inclusion, and equity should be a part of both the recruitment process and job responsibilities. And more importantly, recruiters and companies need to follow through and make it a part of the workplace culture.

Nice to know: Tips on How to be a High-Performing Recruiter

Now that you have your goals in mind, let’s jump into how you can be a high-performing recruiter. Be sure to take note!

Tip #1: Use recruitment software

A successful recruiter knows that utilizing technology is a great asset to have. Not only does it improve work productivity, but it also bolsters performance by a mile.

Using recruitment software such as an Applicant Tracking System (ATS) can help you source candidates better and faster. This will allow you to save time and effort and give you more opportunities to screen applicants thoroughly.

With Manatal for example, you get AI Candidate Recommendations, social media enrichment of candidate profiles, a career page builder, collaboration tools, and a handy recruitment CRM (customer relationship management) for agencies and many more powerful tools.

Tip #2: Being aware of up-to-date trends

Adopt a modern approach. You have to ensure as to whether your recruiting strategies need improvement or support. The right use of technology increases your efficiency and effectiveness drastically.

Tip #3: Ensuring a smooth candidate experience

A recruiter that responds openly and clearly to every question is always more valuable. Always keep a professional yet friendly tone, to make people feel comfortable. Do not scare them! Treat all of the clients and candidates the way you would like to be treated. This can exponentially boost your ability to connect with a wide range of talent.

Tip #4: Stay in touch and keep communication open.

Successful recruiters understand communication between them and managers help the best candidates get hired. Keep the managers connected with the hiring process, so everyone is on the same page.

Tip #5: Evaluate thoroughly and give feedback.

Each recruiter should have the option to pay attention to all the details of the position. These details are what will lead you to the perfect candidate. Make a careful evaluation of the candidates with the hiring managers, and see if they are a fit or not. Lastly,

follow professional courtesy and in giving timely and regular feedback.

Looking for recruitment software that does all of the above? Through Manatal, collaboration and communication are a breeze. It allows you to hire better candidates faster while spending less. You can also incorporate these highly effective habits into your daily routines to improve your work, drive great results, and become a successful recruiter.

Summing Up

Recruitment can be a fast-paced and rewarding industry. At other times it may feel hard to keep up with trend-wise. The trends that are occurring this 2021 are beneficial for growth and overall well-being for both employers and employees. It is evident that recruitment software is a powerful tool that aids you in your recruitment process. These evolved tools are becoming the future of hiring and recruiting candidates and at the same time improve collaboration between key persons.

This will set a precedent for a balanced work-home life and a focus on inclusivity and progress. It’s time to stay ahead of the competition with different recruitment software like Manatal. With such amazing features, what are you waiting for? Go, get yourself recruiting software, and enjoy the benefits that we have to offer for the recruiting industry!

Click here to read more of our insights on recruitment and HR technology, or here to explore our 14-day free trial.

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