Managing a Remote Staffing Agency: The Complete Guide

June 7, 2022
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The global pandemic has changed the way we work and live. Many businesses have shifted to remote work as a way to cope with health and safety challenges, as well as to reduce costs and increase flexibility. However, remote work also comes with its own set of challenges, such as finding and hiring qualified candidates, managing and engaging remote teams, and ensuring compliance and security. This is where remote staffing agencies can help.

Remote staffing agencies are businesses that provide remote workers to other businesses that need them. Remote staffing agencies can help businesses fill in open positions efficiently, without having to worry about the logistics and overheads of hiring and managing remote employees. Remote staffing agencies can also help businesses access a wider pool of talent, as they are not limited by geographical boundaries or visa requirements.

If you are interested in starting your own remote staffing agency, this article will guide you through the steps and benefits of doing so.

Why Go for a Remote Staffing Agency

There are many benefits of starting and running remote staffing agencies, both for yourself and for your clients:

  • Work from anywhere: As a remote staffing agency owner, you can choose where and when you want to work. You can also travel the world while running your business, as long as you have a reliable internet connection and a laptop.
  • Low operating costs: You don’t need to rent an office space, pay for utilities, or buy expensive equipment. Plus, you can save on taxes, insurance, and other fees that come with having a physical location.
  • Scalability: You can grow your business as much as you want, without having to worry about hiring more staff, expanding your office space, or investing in more resources. You can also adjust your business according to the market demand, by hiring more or less remote workers as needed.
  • Competitive advantage: You can price your services more competitively than traditional staffing agencies, as you have lower operating costs. This can attract more clients who are looking for affordable and quality remote workers. You can also pay your remote workers higher rates than they would get in their local markets, which can motivate them to perform better and stay loyal to your agency.
  • Flexibility: You can offer more than just sourcing and hiring remote workers. You can also provide services such as payroll, training, performance management, feedback, and retention. This can help you build long-term relationships with your clients and remote workers, and increase your revenue streams.

What Needs a Remote Staffing Agency Should Cover

Remote staffing agencies can provide different types of employment for remote workers, depending on the needs and preferences of their clients. Here are some of the common types of employment that remote staffing agencies provide:

  • Contract employment: This is when a worker is hired for a specific project or period of time, usually ranging from a few weeks to a few months. The contract employment can be renewed or extended if both parties agree.
  • Permanent employment: This type of staffing is when a worker is hired for an indefinite period of time, usually with the intention of becoming a full-time employee of the client.
  • Temp-to-perm employment: This staffing type refers to when a worker is hired for a trial period, usually ranging from a few months to a year. The ‘temp-to-perm’ employment can be converted into permanent employment if both parties are satisfied with the performance and fit of the worker.

Start Your Own Staffing Agency: Step by Step

Starting a remote staffing agency is not as complicated as it may seem. Here are some steps that you can follow to start your own remote staffing agency:

1. Choose Your Staffing Agency Niche

The first step is to decide what kind of remote workers you want to provide to your clients. You can choose based on your skills, experience, interests, or market demand. For example, you can choose to provide remote workers for web development, graphic design, content writing, customer service, accounting, or legal services.

2. Register Your Staffing Agency’s Business Name and Entity

The next step is to choose a name for your business that reflects your niche and brand identity. You also need to register your business entity with the relevant authorities in your country or state. You can choose from different types of business entities, such as sole proprietorship, partnership, limited liability company (LLC), or corporation.

3. Set Up Your Staffing Agency’s Website and Social Media

The third step is to create a website and social media accounts for your business. Your website should showcase your services, portfolio, testimonials, and contact details. Your social media accounts should help you promote your business, network with potential clients and remote workers, and share valuable content related to your niche.

4. Find Your People

The fourth step is to find and hire remote workers for your agency. You can use various methods to source remote workers, such as job boards, online platforms, referrals, or networking events. You also need to screen, interview, and test remote workers to ensure they have the skills, qualifications, and personality that match your clients’ needs.

5. Find and Attract Clients For Your Staffing Agency

The fifth step is to find and attract clients for your agency. You can use various methods to market your services, such as word-of-mouth, email marketing, social media marketing, content marketing, or paid advertising. You also need to pitch your services, negotiate contracts, and close deals with potential clients. Check out our guide on how to get clients for recruitment agency services here.

6. Manage Your Operations and Finances

The sixth and final step is to manage your operations and finances for your agency. You need to have a system for managing your projects, tasks, deadlines, communication, feedback, and quality control. You also need to have a system for managing your invoices, payments, taxes, expenses, and profits.

Conclusion

Starting a remote staffing agency can be a rewarding and profitable venture in the remote work era. You can help businesses find and hire qualified remote workers, while enjoying the benefits of working from anywhere, saving money on overheads, scaling your business easily, offering competitive rates, and providing value-added services.

However, starting a remote staffing agency also requires planning, preparation, and execution. You need to choose your niche, register your business name and entity, set up your website and social media accounts, find and hire remote workers, find and attract clients, and manage your operations and finances.

To make your remote staffing agency run smoother and more efficiently, you can use Manatal, a reliable recruitment software that can help you source and hire candidates faster. Manatal has features that are tailored for HR teams, recruitment agencies, and headhunters.

Some of the features that Manatal offers are:

  • Social sourcing: You can source candidates from 2500+ channels, a branded career page, a LinkedIn extension, and more.
  • Applicant Tracking System: You’ll be able to fast-track recruitment operations with Manatal’s  Applicant Tracking System.
  • Recruitment CRM: You can keep track of commercial activity, clients, placements, and revenue with a recruitment CRM dedicated to agencies and headhunters.
  • Candidate Enrichment. Go beyond resume parsing and build comprehensive candidate profiles with data from their LinkedIn and 20+ social platforms with Manatal’s Candidate Enrichment feature.
  • AI Recommendations: You can leverage Manatal’s AI engine, search tools, filters, and candidate scoring to find the best talent in your database.
  • Collaboration & Activities: Manage user roles and invite hiring managers to collaborate can be done within a few clicks. You can also integrate your calendar and mailbox to optimize your time management.
  • Reports & Analytics: You can customize your dashboard and access a full reporting and analytics suite to track metrics and KPIs that matter.

Start Manatal’s 14-day free trial to discover more of its innovative features and see how it can help you get a firm start at your own remote staffing agency within a few clicks.

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. whenever I asked something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would required for successful requirement. The support team is also excellent with very fast response time.
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Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to Linkedin and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
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